Accounting Specialist

• Manage accounts payable activities by reviewing purchase orders against vendor invoices, researching differences, assigning general ledger codes, and recording transactions in QuickBooks
• Support payment processing by preparing documentation for check runs, maintaining organized records, and coordinating the distribution of mailed payments when required
• Handle accounts receivable tasks including setting up and reviewing credit references, posting customer payments, following up on outstanding balances, and issuing customer refunds
• Administer billing for sales and online orders by confirming order accuracy, validating pricing and freight details, and ensuring billing and shipping information is complete before invoicing
• Monitor customer return activity by tracking credits and refunds, applying applicable restocking charges, reviewing return records for accuracy, and closing completed return authorizations
• Maintain oversight of offsite and designated machine inventory, including evaluation units, trade show equipment, showroom assets, prototypes, repair units, and office machines
• Coordinate contracts and follow-up related to loaned or test units, working with the sales team to ensure equipment is returned on schedule and processed correctly
• Oversee leasing and finance support activities by completing credit background checks, gathering trade and bank references, preparing financing documents, and sending payment reminders and payment links
• Provide administrative support to the office by ordering supplies, coordinating with the cleaning vendor, and assisting with planning annual office events

• At least 3 years of experience in accounting support roles with hands-on responsibility for accounts payable, accounts receivable, billing, or collections
• Practical knowledge of core accounting processes, with strong capability in invoice handling, payment posting, reconciliation support, and customer credit administration
• Proficiency with QuickBooks, including a preference for experience with QuickBooks Enterprise, along with solid general data entry accuracy
• Strong Microsoft Office skills, especially in Excel, with the ability to work with formulas and maintain existing spreadsheets and tables
• Excellent organizational and recordkeeping abilities with a high level of attention to detail and accuracy
• Ability to manage competing deadlines, prioritize recurring monthly tasks, and work independently with limited supervision
• Clear written and verbal communication skills and a detail-focused approach when interacting with customers, vendors, and internal teams
• Experience supporting inventory tracking, return authorizations, or finance and credit documentation is highly valued

Experience supporting inventory tracking, return authorizations, or finance and credit documentation is highly valued

• medical, vision, dental, life and disability insurance
• company 401(k) plan