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Robert Half Logo Robert Half · Finance

Accounting Specialist

United States, Kalamazoo · Job Posted July 03, 2026
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Job Description

We are looking for an Accounting Specialist to support day-to-day financial operations for a growing team in Kalamazoo, Michigan. This Long-term Contract position is ideal for someone who is highly organized, accurate with details, and comfortable handling both payables and receivables in a fast-paced environment. The role will focus on maintaining clean financial records, processing transactions efficiently, and supporting timely reporting through consistent data entry and system updates.

Job Responsibility

  • Process vendor invoices, verify supporting documentation, and prepare payments in accordance with company procedures
  • Record customer payments, track outstanding balances, and assist with follow-up activities related to receivables
  • Enter financial information into accounting systems with a strong focus on accuracy, completeness, and timeliness
  • Maintain and update accounting records in QuickBooks to ensure transactions are properly categorized and documented
  • Review invoice details for errors or discrepancies and work with internal or external contacts to resolve issues promptly
  • Reconcile selected account activity and help keep financial data aligned across reports and source records
  • Organize accounting files and supporting documents so information is easy to retrieve for audits or internal review
  • Assist with routine administrative and accounting tasks that support daily finance operations

Requirements

  • Hands-on experience with accounts payable and accounts receivable processes
  • Proficiency using QuickBooks in an accounting or bookkeeping setting that requires strong attention to detail
  • Strong data entry skills with a high level of speed and accuracy
  • Practical experience reviewing and processing invoices from receipt through posting
  • Solid attention to detail and the ability to identify inconsistencies in financial records
  • Ability to manage multiple priorities and meet deadlines in a structured office environment
  • Clear written and verbal communication skills for coordinating with vendors, customers, and internal teams

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
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