Accounting Specialist Job at Robert Half (Batavia)

New

Accounting Specialist

Location

United States , Charlotte

Salary:

Not provided

Beacon Hill

Expiration Date

Until further notice

Requirements

1-3+ years of accounting experience, ideally within a project-based or construction environment
3-5 years of working knowledge of AIA billing processes
Familiarity with GMP and cost-plus billing structures preferred
Strong attention to detail, accuracy, and organizational skills
Effective communication skills (written and verbal)
Ability to manage multiple priorities, meet deadlines, and work both independently and collaboratively

Job Responsibility

Prepare and submit monthly AIA billing packages in accordance with contract requirements
Review project contracts to ensure accurate billing and compliance with terms
Maintain detailed job billing records and supporting documentation
Monitor and manage accounts receivable aging
Process subcontractor pay applications and vendor invoices, ensuring proper documentation and approvals
Assist with tracking job costs for both billing and expense purposes
Address payment inquiries and resolve discrepancies
Maintain organized AP records and documentation
Support month-end and year-end close processes
Assist with job cost tracking and reporting as needed

Fulltime

New

Accounting Specialist

Robert Half has partnered with a rapidly growing company in Raleigh to assist th...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of accounting support experience, preferably in a role handling both accounts payable and accounts receivable activities.
Working knowledge of invoice processing, cash application, and payment posting across multiple transaction types.
Experience with ACH transactions, credit card reconciliation, and general banking entries.
Proficiency in Microsoft Excel, including the ability to organize data, review transactions, and support reporting tasks.
Strong attention to detail with the ability to identify discrepancies and maintain accurate financial records.
Effective written and verbal communication skills for working with customers, vendors, and internal teams.
Ability to manage multiple priorities, meet recurring deadlines, and follow established accounting procedures consistently.

Job Responsibility

Prepare and issue weekly customer billing batches, coordinating with field personnel to resolve pricing changes, corrections, or other invoice updates before submission.
Address customer questions related to billing by researching account details, clarifying discrepancies, and providing timely follow-up on outstanding concerns.
Record daily cash activity accurately, including electronic payments, checks, and credit card receipts, and apply funds to the appropriate customer accounts.
Monitor customer purchase orders within internal systems to help ensure billing aligns with approved amounts and project requirements.
Submit invoices through customer payment platforms and confirm documentation is uploaded correctly to support prompt processing.
Support month-end accounting activities by assisting with reconciliations, reporting, and other closing tasks required by the finance team.
Process vendor invoices for payment, reviewing documentation for completeness and coding expenses to the proper accounts and cost centers.
Manage outgoing payments in accordance with established procedures, helping ensure vendors are paid correctly, on schedule, and with any eligible discounts considered.
Reconcile vendor statements and investigate differences across purchase orders, contracts, invoices, and prior payments to resolve discrepancies.
Maintain organized financial records by filing and preserving accounting documentation for reference, audit support, and historical tracking

What we offer

competitive base salary
full employee benefits
bonus program
medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to support key accounting and billin...

Location

United States , Carrollton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience with Microsoft Dynamics GP (Great Plains) is required
Strong background in bookkeeping, billing, and core accounting support functions
Experience with accounts payable, accounts receivable, and cash application activities
Ability to perform account reconciliations, including bank and customer account balancing
Proficiency in preparing invoices, reviewing billing details, and maintaining accurate financial records
Comfortable working with Excel to create, update, and manage operational or financial reports
Strong attention to detail and the ability to manage multiple accounting tasks with accuracy and consistency

Job Responsibility

Manage contract documentation, pay applications, and project closeout records to ensure timely and accurate financial processing
Examine work orders for completeness and correctness before releasing them for billing within the accounting system
Prepare customer invoices, process billing transactions, and apply incoming payments to the appropriate accounts
Handle accounts payable activities, including invoice entry, verification, and payment processing
Perform bank reconciliations and resolve discrepancies using Microsoft Dynamics GP
Monitor accounts receivable balances, generate aging information, and reconcile customer accounts as needed
Open and close accounting periods in Dynamics GP in alignment with monthly financial timelines
Compile monthly sales tax support materials and assist with required reporting activities
Produce commission-related reports and maintain recurring operational spreadsheets and financial tracking in Excel
Provide accounting process support in an environment where prior Dynamics GP experience is essential for continuity in financial and billing functions

What we offer

Medical coverage
Vision coverage
Dental coverage
Life and disability insurance
401(k) plan
Free online training

Fulltime

New

Accounting Specialist

We are looking for an Accounting Specialist to support day-to-day financial oper...

Location

United States , Mount Holly

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in accounting, billing, or a related finance support role
Working knowledge of accounts payable, accounts receivable, and general accounting procedures
Experience using accounting software systems and ERP platforms in a business setting
Familiarity with tools such as ADP, Ceridian, Concur, or similar financial applications
Strong attention to detail with the ability to manage a high volume of transactional work
Effective written and verbal communication skills for coordinating with internal teams and vendors
Ability to identify discrepancies, investigate issues, and support accurate financial reporting

Job Responsibility

Review, enter, and process vendor invoices with a high level of accuracy and timeliness
Assist with billing activities, including preparing charges, verifying details, and resolving discrepancies
Maintain organized accounting records and supporting documentation for routine financial transactions
Support accounts payable and accounts receivable tasks to help ensure smooth daily operations
Reconcile billing information against internal records and follow up on outstanding issues when needed
Use accounting and ERP platforms to update financial data and monitor transaction activity
Contribute to auditing and compliance efforts by preparing documentation and validating transaction accuracy

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Specialist

We are looking for an Accounting Specialist to join a growing team in Austin, Te...

Location

United States , Austin

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Solid understanding of fundamental accounting concepts and standard financial practices
Practical experience handling account reconciliations and expense processing responsibilities
Working knowledge of accounts payable, accounts receivable, and billing activities
Ability to manage assigned work independently with strong attention to detail and accuracy
Familiarity with Yardi or a similar accounting platform, or the ability to learn new systems quickly
Self-motivated approach with the confidence to take ownership of daily accounting operations
Strong organizational skills with the ability to maintain complete and audit-ready documentation

Job Responsibility

Process day-to-day expense activity and keep supporting financial entries accurate and up to date
Complete account reconciliations on a regular schedule and resolve discrepancies promptly
Monitor cash-related transactions to help ensure financial records remain timely and dependable
Assist with month-end close tasks by preparing schedules, documentation, and related accounting support
Organize accounting files and maintain clear backup materials to support audits and internal review needs
Identify inefficiencies in Yardi or comparable accounting systems and recommend practical process improvements
Provide broad accounting assistance across payables, receivables, billing, and other routine finance functions
Operate effectively in a lean, evolving business environment while taking ownership of essential accounting work

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounting Specialist

Robert Half is seeking a detail-oriented Accounting Specialist for our client in...

Location

United States , Baton Rouge

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting is preferred
Proficiency in data entry with a high degree of accuracy
Strong working knowledge of Microsoft Excel
experience with relevant accounting software is advantageous
Ability to manage multiple tasks effectively while maintaining attention to detail
Foundational knowledge of accounts payable and receivable processes
Capability to perform account reconciliations and assist in general accounting functions
Entry-level candidates will be considered, though prior experience is a plus

Job Responsibility

Process vendor invoices and manage disbursement filing for accounts payable, ensuring accuracy and compliance
Handle daily invoicing, credit application, and cash receipt processing for accounts receivable, while assisting with overdue account collections
Support general ledger account reconciliations, month-end closings, and various ad hoc accounting projects as needed
Review and correct transaction documentation, revising related entries and initiating necessary follow-up actions
Classify and code financial documents accurately, applying appropriate expenditure and accounting codes
Compile and prepare financial statements and reports using data from multiple sources
Post financial transactions to journals, ledgers, and electronic systems with precision
Investigate and resolve discrepancies by tracing potential sources of error and implementing corrective measures
Monitor budgets and assist in budgetary adjustments and transfers to ensure financial consistency
Participate in special projects and provide administrative support as required

What we offer

medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Accounting Specialist

We are looking for an Accounting Specialist to support financial operations for ...

Location

United States , Lodi

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in accounting, billing, service coordination, or a closely related support role
Working knowledge of accounts payable, accounts receivable, billing procedures, and account reconciliation
Strong attention to detail with the ability to manage multiple deadlines and maintain accurate records
Effective verbal and written communication skills, with a thoughtful approach to customer and team interactions
Proficiency in Microsoft Office applications, especially Word and Excel
Ability to learn new software platforms quickly and adapt to changing business priorities
Experience in construction, contractor services, agriculture, or another field-based service environment is preferred
Bilingual communication skills are a plus

Job Responsibility

Manage accounts payable and accounts receivable activities, including reviewing invoices, tracking incoming payments, and helping maintain accurate financial records
Prepare and support billing processes tied to service work, ensuring charges are documented correctly and submitted in a timely manner
Reconcile account activity and investigate discrepancies to keep financial data current and reliable
Maintain organized service and accounting documentation, including purchase orders, estimates, and records needed for invoicing and audit readiness
Communicate with customers, technicians, and internal departments to provide updates on scheduling, billing status, and outstanding items
Coordinate service-related administrative tasks by monitoring open requests, updating project information, and helping move work through completion
Assist with warranty-related paperwork and vendor follow-up by gathering required backup documentation and tracking next steps
Participate in team meetings, help monitor pending action items, and provide general administrative support as business needs require

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Specialist

We are looking for an Accounting Specialist to join a non-profit organization in...

Location

United States , Oxnard

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of accounting experience, preferably in accounts payable, accounts receivable, or general accounting support
Working knowledge of invoice processing, billing activities, account reconciliation, and core accounting functions
Ability to prepare and post journal entries with a high degree of accuracy and attention to detail
Experience communicating with vendors and resolving payment or invoice discrepancies in a clear and courteous manner
Comfortable supporting month-end close activities, including accrual tracking and related documentation
Proficiency with accounting systems and standard office software used for financial processing and recordkeeping
Strong organizational skills with the ability to manage recurring deadlines, maintain files, and handle multiple priorities

Job Responsibility

Manage the full daily accounts payable workflow, including coding, scanning, routing, and maintaining invoice records for timely processing
Coordinate invoice approvals through the designated payment platform so weekly check runs are completed accurately and on schedule
Prepare manual check payments when needed and respond to vendor questions to resolve billing or payment concerns promptly
Record daily sales activity and post journal entries related to miscellaneous deposits and other cash transactions
Monitor utility charges and other expenses to support monthly accruals and assist with the month-end close process
Review vendor statements to identify missing invoices or discrepancies and follow up to ensure complete and accurate payables records
File paid invoices and maintain organized financial documentation to support audit readiness and internal record retention
Handle mail pickup and delivery tasks, including supporting secure processing of checks in coordination with the donor development team
Assist with gathering financial documents and requested information for annual audits and other accounting reviews

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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