Accounting Specialist

• Record incoming cash receipts, update receivable balances, and investigate variances to keep customer accounts accurate
• Review accounts placed on credit hold and coordinate the release of orders when payment status supports approval
• Handle customer payment activity, including check and credit card transactions, and issue statements on both scheduled and as-needed bases
• Prepare receivables reporting, including aging and analysis summaries, and assist with audit-related requests connected to AR activity
• Enter and process invoices against purchase orders while researching pricing or quantity differences with internal buyers and external suppliers
• Reconcile vendor statements and prepaid accounts, verify general ledger coding, and confirm all required approvals are in place before payment
• Manage weekly disbursements, print and match checks with supporting remittance details, and complete positive pay file processing
• Maintain vendor records, collect required W-9 documentation for 1099 compliance, and support open payables reporting for cash management purposes
• Communicate with vendors in a timely and effective manner and contribute to accounting procedure updates as directed by finance leadership
• Support accounts payable processing across a multi-state, multi-office operation using ERP tools such as Oracle or NetSuite

• Hands-on experience in both accounts payable and accounts receivable functions within an accounting environment
• Proficiency with ERP or accounting platforms, with Oracle or NetSuite experience strongly preferred
• Ability to process invoices, apply cash, reconcile account activity, and generate financial support reports with a high degree of accuracy
• Working knowledge of audit support, billing operations, vendor maintenance, and standard accounting controls
• Experience reviewing purchase orders, resolving discrepancies, and validating general ledger coding and approvals
• Familiarity with accounting-related systems and tools such as Concur, ADP Financial Services, Ceridian, or similar business applications is beneficial
• Strong written and verbal communication skills for effective coordination with customers, vendors, and internal teams
• Availability to work onsite Monday through Friday during standard business hours in Irving, Texas

Familiarity with Concur, ADP Financial Services, Ceridian, or similar business applications

• Medical, vision, dental, and life and disability insurance
• 401(k) plan