Accounting & Payroll Administrator Job at Robert Half (East Greenbush)

Accounting & Payroll Administrator

Robert Half

Location:
United States , East Greenbush

Category:
Office Administration

Contract Type:
Not provided

Salary:

Not provided

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Job Description:

We are seeking an Accounting & Payroll Administrator to support the daily financial and administrative operations of an organization based in East Greenbush, NY. This role combines accounting, payroll, and general administrative support and is integral to maintaining accurate financial records, supporting reporting needs, and providing responsive service to internal and external stakeholders. The ideal candidate is detail-oriented, exercises sound judgment with confidential information, and can manage multiple priorities in a collaborative office environment.

Job Responsibility:

Support daily financial operations through core accounting functions and business office administrative support
Perform routine bookkeeping tasks including monitoring cash activity, preparing invoices and billings, posting receivables and payables, reconciling bank accounts, and assisting with payroll-related processes
Compile financial records and supporting documentation for audits, insurance reviews, and other compliance or regulatory examinations
Respond to account inquiries professionally, provide billing information, and follow up on outstanding balances as appropriate
Assist with compliance activities, including preparing information for tax reporting and external filings
Process vendor payments, review invoices for accuracy and approval, resolve payment discrepancies, and maintain organized vendor and supplier records
Manage accounts receivable activities by entering contracts or agreements, recording payments, maintaining account balances, and posting funds in a timely manner
Provide backup payroll support by maintaining employee pay data, entering payroll information, issuing manual checks when required, and tracking related benefits and employment documentation
Reconcile business credit card activity, assist with budget materials, manage incoming business office correspondence, and maintain organized files and records
Process requests for certificates of insurance and provide general administrative support to ensure efficient office operations

Requirements:

Associate degree in accounting preferred, or comparable education and relevant experience in accounting or business office support
Practical knowledge of bookkeeping methods, accounts payable, accounts receivable, reconciliations, billing, and payroll administration
Previous experience in a school, nonprofit, or similar office setting is preferred
Proficiency with QuickBooks, Microsoft Office applications, Excel, Google Workspace, and other financial or payroll systems
Strong organizational skills with the ability to prioritize work, manage deadlines, and handle multiple assignments accurately
Clear written and verbal communication skills, along with the interpersonal ability to work effectively with families, vendors, and internal staff
High level of accuracy, sound analytical thinking, and careful attention to detail when handling financial records and transactions
Ability to maintain confidentiality, work independently when needed, and contribute positively within a team environment

Nice to have:

Associate degree in accounting
Previous experience in a school, nonprofit, or similar office setting

What we offer:

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

Additional Information:

Job Posted:
May 03, 2026

Work Type:

On-site work

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Job Link Share:

Accounting & Payroll Administrator

Robert Half

Location:
United States , East Greenbush

Category:
Office Administration

Contract Type:
Not provided

Salary:

Job Description:

Job Responsibility:

Requirements:

Nice to have:

Additional Information:

Job Posted:
May 03, 2026

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