Accounting Operations Assistant Job at Robert Half (Norristown)

New

Assistant Office Manager / Accounting Assistant

We are partnering with a growing construction company on the east side of Indian...

Location

United States , Indianapolis

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in an office management, administrative, or accounting support role
Exposure to accounting functions such as A/P, A/R, or payroll
Strong organizational and multitasking skills
Comfortable working in a fast-paced, hands-on environment
Proficiency in Microsoft Excel and accounting software (QuickBooks, Sage, or similar preferred)
Strong attention to detail and communication skills

Job Responsibility

Oversee daily office operations, ensuring a smooth and organized work environment
Provide administrative support to leadership and project teams
Assist with A/P and A/R processes, including invoice entry, vendor communication, and collections follow-up
Support payroll processing
serve as a backup to payroll/Office Manager coverage as needed
Ensure timely and accurate data entry in the company's financial and payroll systems
Perform basic accounting tasks, including reconciliations and journal entry support
Assist with maintaining entity reports, contractor licenses, certifications, and pre-qualifications
Maintain and update front office filing systems (physical and electronic)
Coordinate with vendors, subcontractors, and internal teams

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

New

Accounting Assistant

We are looking for an Accounting Assistant to support project-based accounting a...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an accounting assistant, project accounting, or construction office support role.
Working knowledge of accounts payable processes, invoice coding, payroll administration, and financial recordkeeping.
Familiarity with certified payroll, prevailing wage regulations, and union workforce requirements.
Ability to manage multiple deadlines with strong accuracy and attention to detail.
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
Experience in heavy civil, roadway, or commercial construction environments is preferred.
Exposure to tools such as Coupa or other procurement, tracking, or construction management systems is a plus.
Strong communication and organizational skills with the ability to coordinate effectively with vendors, subcontractors, and internal teams.

Job Responsibility

Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.
Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.
Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.
Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.
Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.
Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.
Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.
Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.
Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.
Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Accounting Assistant

The Administrative Support Worker Lead is responsible for assisting management w...

Location

United States , Huntsville

Salary:

Not provided

Aramark UK

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
some college preferred. 2+ years administrative support experience. Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word. Ability to optimally connect with employees. Ability to work quickly and efficiently. Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.

Job Responsibility

Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees
answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

Fulltime

New

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to both accounts payable and accounts receivable
Working knowledge of bank reconciliation processes and the ability to investigate variances
Hands-on experience using QuickBooks for data entry, account maintenance, and transaction tracking
Ability to review and code invoices with a high degree of accuracy and attention to detail
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Clear written and verbal communication skills for coordinating with vendors, customers, and internal teams
Proficiency with standard office and accounting software tools used for recordkeeping and reporting

Job Responsibility

Process vendor invoices, verify coding accuracy, and prepare items for timely payment
Maintain accounts receivable records by posting incoming payments and following up on outstanding balances as needed
Reconcile bank activity against internal records to identify discrepancies and help ensure accurate reporting
Enter and update financial data in QuickBooks while preserving complete and organized documentation
Assist with routine accounting support tasks, including transaction review, file maintenance, and report preparation
Communicate with internal partners and external contacts to resolve billing questions and payment-related issues
Help improve the consistency of accounting workflows and support updates to financial procedures when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

New

Accounting Assistant

Location

United States , Saddle Brook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support or bookkeeping role
Hands-on experience with accounts payable, accounts receivable, and bank reconciliations
Working knowledge of QuickBooks with strong attention to detail
Basic Excel skills for tracking, organizing, and reviewing financial information
Experience coding invoices or expenses with a high degree of accuracy
Strong attention to detail and the ability to manage multiple priorities effectively

Job Responsibility

Manage incoming invoices and bills, ensuring accurate entry and timely processing for payment
Assign correct expense codes to transactions and maintain organized financial records
Monitor accounts receivable activity and follow up with a defined group of customer accounts to support collections efforts
Reconcile bank activity and investigate discrepancies to keep financial data accurate and current
Maintain accounting documentation across operations spanning multiple states, ensuring consistency and attention to detail
Use QuickBooks and Excel to update records, track transactions, and support routine reporting needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Accounting Assistant

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support, bookkeeping, or accounting clerk position
Associate degree or higher in accounting, finance, or a related field
Practical experience with billing, payroll, and daily cash receipt processing
Familiarity with accounts payable, accounts receivable, and bank reconciliation tasks
Ability to manage fixed asset records with strong attention to detail
Comfortable learning and using accounting software designed for law firms
Strong organizational skills and a consistent approach to handling confidential financial information

Job Responsibility

Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures
Record daily cash receipts and apply payments correctly to customer accounts
Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule
Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items
Perform bank reconciliations and investigate discrepancies to maintain reliable financial records
Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes
Use law firm-specific accounting software to enter, review, and manage financial information
Work closely with internal staff to help keep accounting operations organized, compliant, and efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

Robert Half Contract Finance and Accounting is looking for an Accounting Assista...

Location

United States , Sparks

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to accounts payable and accounts receivable activities
Ability to code invoices accurately and work carefully with financial data
Familiarity with bank reconciliations and identifying discrepancies in transaction records
Strong attention to detail and a high level of accuracy in data entry and documentation
Comfortable using accounting systems, spreadsheets, and standard office software
Effective written and verbal communication skills for coordinating with vendors, customers, and internal staff
Ability to manage multiple priorities and meet deadlines in a structured work environment

Job Responsibility

Process vendor invoices, verify coding accuracy, and prepare items for timely payment
Record incoming customer payments and maintain organized accounts receivable documentation
Assist with balancing bank activity by reviewing transactions and completing routine reconciliations
Review financial entries for completeness and follow up on missing or unclear details
Support the accounting team with daily transaction tracking and general ledger-related administrative tasks
Help maintain accurate records by organizing supporting documents and updating internal files
Communicate with internal teams and external contacts to resolve invoice, payment, or account discrepancies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Accounting Operations Assistant

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