Accounting Manager

• Review and approve day-to-day expenditures and payment documents including checks, credit cards, inter-departmental vouchers, travel, and university department chargebacks
• Take responsibility for the accuracy and accounting of millions of dollars in expenditures and grant funds annually for assigned unit(s)
• Coordinate fiscal year end closure of accounts, auditing and reviewing transactions, and projecting and resolving shortages and overages. Prepare transfer of payments, budget corrections, and other miscellaneous forms to support this process
• Deposit and balance annual revenues from state allocations, grants, schedule of charges, multi-sponsor deposits, A/R invoicing, transfers and gifts
• Reconcile or oversee the reconciliation of grant, non-grant, and foundation accounts for the assigned unit(s)
• Provide accurate and timely account information to faculty and department heads via shadow system reports and web portals
• Evaluate and modify workloads and work processes. Conduct staff evaluations
• Oversee the completion of year-end reporting for outstanding accounts receivable, account write-offs, and consumable inventory
• Manage fixed asset inventory assignment, reconciliation, and reporting
• Manage/oversee purchasing and vendor contract negotiations through the contract life management system
• Manage online retail sales portals, collaborating with IT and university financial services staff as necessary
• Monitor and track payroll expenditures. Adjust funding as necessary, or prepare requests and justifications for additional funds
• Communicate fiscal process changes and deadlines to faculty, staff, and department head(s)
• Monitor the flow of grant proposals to the College of Agriculture Proposals Services Team
• Assist faculty in meeting fiscal requirements when preparing proposals, including but not limited to multiyear budgets, indirect costs, and subcontract preparation
• Set up new grant accounts in assigned unit(s) shadow systems and notify PI’s of project numbers
• Track, maintain, and provide grant activity information to faculty members and Department Head(s) for annual faculty performance evaluations
• Monitor grant accounts to ensure appropriate burn rates and track and communicate approaching end dates
• Coordinate updating payroll funding related to grant expenditures as needed. Request and distribute salary savings between assigned unit(s) and affiliated principal investigators
• Manage awarded grant funds for faculty by reviewing payments to ensure expenditures are proper, allowable, and do not exceed budgeted categories
• Prepare financial reports and projections on request for faculty, and provide one-on-one guidance to faculty concerning budgeting and expenditures
• Monthly, distribute sponsored research overhead (SRO) income between assigned unit(s) and affiliated principal investigators
• Complete post-award modifications (Time extensions, Budget modifications, Overdrafts, PI changes, etc.), and Sponsored Research reports (Outstanding lists, Cost share, Inventory, etc.) for assigned unit(s)

Requires a high school diploma (or equivalent) and seven years of relevant experience. Requirements may be met through a combination of education and experience.

• Experience with K-State or higher ed financial processes and paperwork
• Computer proficiency/ability to learn new systems. This position uses the Microsoft office suite, accounting systems, and K-State systems such as FIS, HRIS, eForms, SAGE and Concur
• Ability to learn quickly, determine priorities, take initiative, work independently and perform highly detailed tasks
• Experience responding to clients in a friendly and effective manner. Strong written and verbal communication skills
• Experience with supervision.