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Accounting Coordinator

https://www.roberthalf.com Logo

Robert Half

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Location:
United States , New York

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Category:
Finance

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

The Staff Accountant will be responsible for maintaining financial records in compliance with GAAP and will be supporting operation of the Business Office.

Job Responsibility:

  • Maintaining financial records in compliance with GAAP
  • Supporting operation of the Business Office

Requirements:

  • Maintains complete and accurate financial records
  • Maintains and ensures the accuracy of financial records in FundEZ
  • Enters all A/P transactions into General Ledger
  • Ensures required supporting documentation and approval for all transactions
  • Ensures internal controls are properly followed
  • Reconciles all expense accounts on a monthly basis and researches and resolves any errors
  • Develops and produces internal management reports in collaboration with management on a monthly basis
  • Ensures that all donations and other cash related activity are handled in compliance with internal controls
  • Assists Director of Finance and Administration with the annual audit by preparing all A/P reconciliations and work papers as assigned
  • Oversees Petty Cash Fund
  • Performs bi-monthly payroll runs using Paycom
  • Ensures all staff are paid accurately and that all changes are properly documented and approved
  • Maintains employee records, including personnel file, attendance records, and benefits enrollment information
  • Enters and codes A/P Invoices
  • Reviews documentation for correct authorization and description
  • Follows up on incomplete paperwork
  • Processes private tuition refunds for parents whose children received DOE funding
  • Reviews and enters all credit card transactions and uploads documentation to FundEZ
  • Disputes sales taxes charged with credit card transactions and obtains sales tax refunds
  • Processes and tracks all petty cash transactions for periodical petty cash reconciliations and replenishments
  • Obtains and enters W9 Forms from new vendors
  • Completes and uploads 1099 Forms to an online system
  • Processes credit card private tuition and donation/other payments via Verifone and sends receipts to families/donors
  • Maintains digital receipts of all payments by credit cards and checks
  • Processes remote deposits of all checks from daily check logs, if any
  • Counts and deposits at the bank student fundraising proceeds
  • Downloads and processes invoices for all monthly health, disability, and life insurance and other benefits invoices
  • Retrieves from multiple websites monthly fee recurring invoices set up for auto payment from checking account and creates payables for the associated debits
  • Updates assigned Audit Worksheets for a group of expenses and balance sheet accounts
  • Creates and uploads annual FSA new enrollments file to TASC client's portal
  • Assists in Annual Audit by pulling A/P transactions, contracts, proof of payments selected by the auditors, and other support
  • Assists with Fall and Spring fund raising events
  • Must work late during those two events
  • Processes credit card and check donations
  • Must be legally authorized to work in the United States
What we offer:
  • Medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
January 15, 2026

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