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EarthSoft Logo EarthSoft · Finance

Accounting Clerk

United States, Pensacola · Job Posted February 19, 2026
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Job Description

As an Accounting Clerk with significant practical experience, you are a member of the Accounting team located in Pensacola Florida, and part of EarthSoft Administration supporting all Company business transactions. You help your team and assist others throughout the Company in implementing best practices to achieve performance expectations. You are a dutybound employee with significant fiduciary responsibilities; you follow laws, regulations, policies, and standard operating procedures and help ensure that the team does likewise to keep the Company compliant, professional, and to help it be successful.

Job Responsibility

  • Perform project setup tasks in the accounting system (“AS”) for services contracts
  • Perform reporting, billing, and invoicing tasks in the AS for services contracts
  • Perform monthly reporting, billing, and invoicing tasks in the AS for renewal accounts
  • Perform hosting expense distribution across hosted customer accounts
  • Perform data updates to maintain accurate client account information in the AS
  • Perform filing and bookkeeping support tasks in both physical and virtual repositories
  • Assist HR with staff issues concerning compensation and benefits
  • Assist with setting up and managing staff data in the AS
  • Assist with office operations by answering phones and processing credit card payments
  • Assist with customer account reporting and collection activities
  • Assist with staff expense report processing
  • Assist with reconciliations of banking and credit card activity
  • Assist internal teams (Sales and Support) and clients regarding account inquiries via email and phone
  • Assist in updating documentation for internal process improvements
  • Assist in a backup capacity with recurring client communications including advance Renewal Notifications for all subscriptions, Thank You letters for payments received, and Notice of the loss of Client in Good Standing (CIGS) status for clients owning expired subscriptions
  • File electronic documents (including price quotations and purchase orders) in appropriate SharePoint folders

Requirements

  • Strong root cause/problem solving skills
  • Strong accounting and bookkeeping skills
  • Strong collaborative mentality with a mature disposition to foster Company success
  • Strong working knowledge of accounting and billing systems, SharePoint, CRM, and Microsoft Office tools
  • Strong working knowledge of company policies, practices, and operational efficiencies
  • Strong working knowledge of company payroll processing practices and requirements
  • Strong working knowledge of contract services accounting and invoicing practices
  • Strong ethical foundation for maintaining honesty, integrity, and confidentiality obligations
  • Diverse work history with significant relevant accounting office work experience for at least the past three years
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