Accounting Clerk

Job Description

To provide clerical, accounting, and customer service support for Business Operations, including cashiering, student accounts, and financial processing, in accordance with institutional policies and procedures.

Job Responsibility

Process daily receipts for departments, student accounts, and student loan payments
Balance cash daily
ensure departmental bank deposits are picked up by the bank daily and distribute receipts for deposits to the departments
Verify and process change requests from departments
Prepare and maintain Excel reports to upload receipt data into Banner
Extract, receipt, and code general bank transactions daily
Assist with student account questions
be familiar with FERPA Law, and verify authorization to receive student account information
Direct students, parents and employees to the appropriate department for assistance with any questions they may have outside of the Cashier Counter
Cash checks for employees and students
Process Touchnet files and reconcile daily payments to Banner
Obtain and distribute daily Canadian Rate Exchange information
Perform the escheating process for uncashed checks
Perform backup Accounts Payable accounting responsibilities with respect to payment of Travel Voucher Reimbursement, Local Fund Vouchers, Travel Advances, and payments to vendors
Check invoices against open purchase orders and perform verification of invoice detail including correct vendor information, items purchased, and receipt of items purchases prior to payment
Be familiar with and adhere to area security procedures
Open and distribute incoming mail for Business Operations, and maintain the department’s email box and voicemail
Perform accounting and clerical functions to support accounting personnel
Perform related duties as assigned

Requirements

High School diploma or equivalent
Two years of experience in office work
Typing proficiency of at least 40 words per minute
Knowledge of standard office procedures
Experience with cash handling and customer service
Ability to listen and follow verbal and written instructions
Excellent written and oral communication skills
Ability to perform basic arithmetic calculations
Strong attention to detail and accuracy
Honesty and integrity
Proficiency in Microsoft Word and Excel

Nice to have

Associate degree in Accounting or related field
Knowledge of Banner Software, Touchnet Software, or equivalent student information system
Basic accounting knowledge through formal training or experience

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