Accounting & Benefits Coordinator

• Review and process vendor invoices
• Prepare and execute weekly vendor payments
• Maintain accounts payable records and vendor files
• Collect and organize receipts, credit card documentation, and supporting financial records
• Monitor vendor statements and resolve billing discrepancies
• Maintain W-9s, insurance certificates, and vendor compliance documentation
• Assist management with financial reporting and information requests
• Coordinate with the outsourced accounting team, who perform reconciliations and financial statement preparation
• Prepare payroll information and maintain employee payroll records
• Coordinate employee benefit enrollments, changes, and terminations
• Serve as the primary contact for employee benefit questions
• Reconcile monthly benefit invoices
• Coordinate annual open enrollment activities
• Maintain employee files and onboarding documentation
• Track PTO and employee records
• Assist with onboarding and offboarding activities
• Maintain training and compliance records
• Support company administrative and finance-related communications

• 2+ years of experience in accounts payable, bookkeeping, payroll, benefits administration, or accounting support
• Strong proficiency in Microsoft Excel and Microsoft Office
• Excellent organizational and communication skills
• High attention to detail and ability to maintain confidentiality

• Experience with QuickBooks Online preferred
• Experience administering employee benefits
• Experience working with outsourced accounting teams
• Experience in construction, renewable energy, or project-based industries

Flexible work from home options available