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Gilbert Mechanical Contractors, LLC Logo Gilbert Mechanical Contractors, LLC · Finance

Accounting Associate

United States, Edina 31.25 - 33.65 USD / Hour · Job Posted March 01, 2026
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Job Description

Gilbert Mechanical Contractors is seeking a detail-oriented and motivated Accounting Associate to join our accounting team. This full-time, onsite role collaborates and will support a variety of clerical accounting tasks related to accounts receivable, accounts payable, and the general ledger.

Job Responsibility

  • Daily Deposits and Cash Receipts: Electronically scan and deposit all received checks daily
  • Adjust non-scannable items in bank deposit software and reconcile totals
  • Post cash receipts (checks and ACH deposits) in Sage, coded to the appropriate job or GL account
  • Research and resolve payment discrepancies
  • Accounts Receivable: Conduct collection calls and follow up on aged accounts receivable
  • Run D&B credit reports for new customers
  • Set up new customer accounts
  • Process credit card payments
  • Assist with month-end AR reporting and monthly billing
  • Mail monthly statements to customers with balances over 60 days
  • Direct Job Costs: Price and enter out-of-stock inventory into Sage 300 on a weekly basis
  • Vehicle Administration: Maintain and update the Vehicle Master List
  • Prepare and distribute vehicle activity reports
  • Manage gas card issuance, replacements, and user support
  • Project Accounting Support: Assist Project Accountant with preparation and distribution of monthly Quick Bill accounts
  • Reception Support: Provide backup phone coverage for the receptionist as needed
  • Other Duties: Send W-9s as requested
  • Assist with audit responses and requests from the parent company and affiliates

Requirements

  • Associate degree in Accounting, Finance, or a related field (or equivalent work experience)
  • 2+ years of experience in an accounting or administrative support role
  • Proficiency in Microsoft Excel (pivot tables, formulas, and data entry)
  • Strong attention to detail and accuracy
  • Excellent time management and organizational skills
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment
  • Strong interpersonal and communication skills

Nice to have

  • Experience with Sage 300 or other accounting software preferred
  • Familiarity with basic accounting principles and procedures

What we offer

  • Health & Welfare: Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program
  • Time Off Benefits: Paid vacation, company-paid holidays, and paid sick leave
  • Financial Benefits: 401(k) retirement savings plan
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