Accounting Associate Job at Shrewsberry & Associates (Indianapolis)

Job Description

The Accounting Associate – A/R is responsible for the accounting operations of invoicing, cash applications and collections. This position will report to the Director of Finance. Additional accounting tasks are varied and will be assigned by the Director of Finance. The Accounting Associate – A/R will operate in a self-reliant manner with no direct reports. A signed confidentiality agreement is required for this position.

Job Responsibility

Project invoicing (monthly)
Expense tracking
Monthly work-in-progress review and reporting
Train staff on accounting/project ERP
Document preparation for reimbursables
Assign fleet vehicle mileage charges to projects
Perform time sheet QA/QC
Daily deposits/cash applications
Invoice set-up/Template selection
A/R collections, tracking and follow-up
Utilize accounting/project ERP for specific inquiries and reports
Comply with federal, state, and company policies, procedures, and regulations
Work within company policy as outlined in the Shrewsberry & Associates, LLC Employee Handbook and the Shrewsberry Safety Program Manual and OSHA Safety rules

Requirements

2 or more years of experience in accounting required
B.S. degree in accounting preferred
Billing/Invoicing experience required
Architecture/Engineering/Construction industry experience preferred
Familiarization with accounting and finance methods in accordance with GAAP & Federal Acquisition Regulations (FAR) is a plus
Must establish and maintain excellent rapport and working relationship with all team members and other key individuals to ensure that all objectives are achieved
High level of investigative and problem-solving skills required
Attention to detail, accuracy and timeliness are a must
Proficiency in Microsoft Office (Word, Excel, Outlook)
Excellent written and verbal communication skills
Knowledge of accounting and project management systems preferred
Excellent follow-through, prioritizing and multi-tasking skills
Handle work under pressure and deadlines, along with the ability to prioritize as new requests are received
Self-starter with excellent communication and interpersonal skills
Ability to work independently as well as part of the accounting team
Experience working with contracts/proposals relating to professional services preferred
Complete discretion required to handle confidential and sensitive information.

Nice to have

B.S. degree in accounting preferred
Architecture/Engineering/Construction industry experience preferred
Familiarization with accounting and finance methods in accordance with GAAP & Federal Acquisition Regulations (FAR) is a plus
Knowledge of accounting and project management systems preferred
Experience working with contracts/proposals relating to professional services preferred

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