Accounting Assistant Job at Robert Half (Carlsbad)

Accounting Assistant

Accounting Assistant: The Wellesley Municipal Light Plant is seeking a highly or...

Location

United States , Wellesley

Salary:

62000.00 - 87000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

July 03, 2026

Requirements

Associate degree in accounting, finance, or a related field (or equivalent experience)
prior accounting experience—preferably in a municipal, utility, or government setting
proficiency with computerized accounting systems and Microsoft Office applications, particularly Excel
high level of professionalism, confidentiality, and ethical judgment
ability to manage multiple priorities and meet strict deadlines in a fast-paced, detail-driven environment
strong interpersonal and communication skills

Job Responsibility

Preparing, processing, and tracking a wide range of financial transactions including utility and miscellaneous billing, accounts receivable, payments, expenditures, purchase orders, payroll support, job costing, inventory, and fleet-related activities
maintaining financial records and supporting documentation
entering and reconciling payments
identifying and resolving discrepancies such as missing invoices or duplicate payments
preparing journal entries
assisting with the monthly close process
supporting the preparation of monthly, annual, and ad hoc financial reports, budget-to-actual analyses, operational summaries, and regulatory and Municipal Light Board reports
assisting with budgeting, bids, forecasts, rate analyses, and the annual financial audit by compiling documentation and responding to auditor inquiries
daily balancing of receipts, deposits, and disbursements in coordination with customer service and billing functions

What we offer

Excellent health and retirement benefits
competitive salary

Fulltime

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Accounting Assistant

We are looking for an Accounting Assistant to support daily financial and admini...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes
Ability to code invoices, manage data entry accurately, and follow established payment timelines
Familiarity with bank reconciliations and maintaining organized financial records
Working knowledge of QuickBooks or similar accounting software
Strong organizational skills with the ability to manage documents, filing, and administrative details efficiently
Comfortable handling general office coordination tasks in addition to accounting responsibilities
Detail-oriented communication skills, including the ability to answer and route calls on a multi-line phone system

Job Responsibility

Coordinate the flow of vendor invoices by distributing them for review, monitoring approval status, and helping ensure timely payment processing
Enter accounting data accurately into company systems and assist with payment-related tasks to keep accounts current and organized
Support billing activities by pairing invoice documentation with related billing records and confirming that backup materials are complete
Maintain organized filing systems for both accounting and human resources documents to improve record accessibility and compliance
Assist with accounts payable and accounts receivable activities, including coding invoices and supporting routine transaction processing
Provide general office support by setting up conference rooms for occasional meetings and maintaining orderly shared spaces such as kitchen and supply areas
Offer limited assistance with marketing-related tasks when workload permits and priorities align with accounting support needs
Answer the phones and direct them appropriately with an average of ~6-8 per hour

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies
Hands-on experience supporting both accounts payable and accounts receivable activities
Working knowledge of bank reconciliation practices and the ability to identify and resolve variances
Experience coding invoices with a strong understanding of accurate account classification
Strong attention to detail and the ability to manage multiple accounting tasks with consistency

Job Responsibility

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

Accounting Assistant

A well-established company in NW Oklahoma City is seeking a detail-oriented Acco...

Location

United States , Oklahoma City

Salary:

21.00 - 26.00 USD / Hour

Robert Half

Expiration Date

Until further notice

Requirements

Experience with Peachtree accounting software required
Working knowledge of GL, AP/AR, and month-end processes
Strong data entry skills with excellent attention to detail
Proficiency in Microsoft Excel (required)
Ability to multitask and meet deadlines in a fast-paced environment
Strong organizational and communication skills

Job Responsibility

Assist with Accounts Payable and Accounts Receivable processes
Maintain and reconcile general ledger (GL) accounts
Perform data entry with a high level of accuracy
Review and reconcile credit card statements
Prepare and process invoices
Assist with month-end close activities
Create and maintain spreadsheets and financial reports in Excel
Support the accounting team with additional administrative and reporting tasks as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to support accounting ...

Location

United States , Chattanooga

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience performing high-volume data entry with strong speed and accuracy
Working knowledge of QuickBooks in an accounting or bookkeeping environment
Familiarity with account reconciliation, including bank and credit card activity
Basic understanding of accounting principles and financial transaction handling
Strong typing and numeric entry skills with careful attention to detail
Ability to identify discrepancies, research issues, and resolve data inconsistencies
Comfortable managing records across multiple accounts while meeting deadlines

Job Responsibility

Enter financial information into QuickBooks with a high level of accuracy
Prepare client financial reports by organizing transaction data and maintaining complete records
Record expenses, deposits, and other account activity across multiple bank accounts
Reconcile checkbooks and investigate discrepancies when balances or transactions do not align
Process a large volume of credit card transactions and research any unmatched or missing items
Maintain data integrity by reviewing entries for completeness, consistency, and correctness
Support ongoing accounting workflows by keeping transaction records current and audit-ready

What we offer

Medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Assistant

We are looking for an Accounting Assistant to join our team in Warrenville, Illi...

Location

United States , Warrenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required.
At least 5 years of experience in an accounting support or accounting assistant role.
Practical experience with accounts payable, accounts receivable, cash handling, and bank reconciliations.
Proficiency with Microsoft Office applications, including Word, Access, and Excel.
Working knowledge of QuickBooks and experience coding invoices.
Strong written and verbal communication skills with a detail-oriented and customer-focused approach.
High level of accuracy, strong organizational skills, and the ability to manage multiple priorities throughout the day.
Comfortable learning new systems and using computer-based tools efficiently in a fast-paced office environment.

Job Responsibility

Manage day-to-day accounts receivable activities, including recording incoming payments and maintaining accurate cash receipt documentation.
Support accounts payable functions by reviewing invoice details, coding entries, and helping ensure timely processing of payments.
Welcome visitors in a courteous manner, respond to general inquiries, and provide assistance to members and affiliates as needed.
Handle union dues and other in-person payments, issue provisional receipts, and return accurate change when applicable.
Answer incoming phone calls, route inquiries to the appropriate contact, and document messages clearly when direct assistance is not available.
Perform administrative support tasks such as filing, organizing records, opening incoming mail, and distributing correspondence to the proper recipients.
Prepare large mailings by printing materials, labeling envelopes, and processing outgoing items for postage and sealing.
Scan and archive documents to maintain organized, accessible records for accounting and office operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to support day-to-day ...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable and accounts receivable processes
Working knowledge of bank reconciliations, journal entries, and general ledger activity
Proficiency with QuickBooks and confidence using accounting software effectively
Ability to code invoices accurately and maintain organized financial documentation
Familiarity with month-end close procedures and related accounting deadlines
Strong attention to detail with the ability to identify errors and follow through on corrections
Effective communication skills and the ability to manage multiple accounting priorities efficiently

Job Responsibility

Process vendor payments and customer billing activities with a strong focus on accuracy, timeliness, and proper documentation
Review, assign, and enter invoice details into the accounting system to ensure expenses are recorded correctly
Prepare and post journal entries that support routine accounting activity and maintain reliable financial records
Perform bank account reconciliations, investigate discrepancies, and resolve outstanding items in coordination with internal stakeholders
Assist with month-end closing tasks by organizing supporting schedules and helping verify account balances
Maintain and update general ledger records so transactions are reflected consistently and in line with accounting procedures
Use QuickBooks to manage financial data, track transactions, and support regular reporting needs

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

Accounting Assistant

We are looking for an Accounting Assistant to support municipal finance operatio...

Location

United States , Mayfield Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least four years of experience in accounting, finance, public administration, or a related field
Practical experience handling both accounts payable and accounts receivable responsibilities
Proficiency with financial systems such as Software Solutions Pro, QuickBooks, or similar accounting platforms
Strong ability to complete bank reconciliations, code invoices accurately, and maintain organized financial documentation
Working knowledge of governmental accounting practices, including compliance-related recordkeeping and reporting requirements
Ability to manage competing deadlines, work independently, and produce accurate results in a structured environment
Effective communication skills with the ability to collaborate across departments and respond professionally to routine inquiries

Job Responsibility

Process vendor invoices by aligning them with purchase orders, confirming accounting details, and securing the appropriate approvals before payment is issued
Administer accounts payable activities, including supplier setup, scheduled payment runs, and follow-up on banking or payment exceptions to ensure timely resolution
Oversee incoming payments owed to the city by tracking receivables, communicating with internal departments and external parties, and supporting collection efforts
Receive and record payments submitted in person, by mail, or electronically, balance daily transactions, and prepare deposits for the bank
Perform reconciliations between receipts, ledger activity, and system reports while contributing to month-end and year-end closing tasks
Maintain records related to fixed assets and public funds, including documentation for reimbursements and other finance-related transactions
Manage administrative records tied to city vehicles, such as titles, registrations, insurance details, and supporting compliance documentation
Organize and retain municipal records and prepare required financial or operational reports for department leadership
Provide ongoing support to the Finance Director by preparing payable balance summaries and assisting with day-to-day financial management activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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