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Robert Half Logo Robert Half · Finance

Accounting Assistant

United States, Nashville · Job Posted June 28, 2026
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Job Description

We are looking for an Accounting Assistant to join a growing team in Nashville, Tennessee in a contract-to-permanent capacity. This position supports core accounting operations across payables, receivables, reconciliations, reporting, and administrative financial tasks, with a strong emphasis on accuracy and dependable follow-through. The ideal candidate is comfortable managing recurring deadlines, handling detailed transactional work with limited oversight, and contributing to a fast-paced office environment.

Job Responsibility

  • Manage accounts receivable records by monitoring aging activity, applying credits, resolving balance discrepancies, and documenting uncollectible items as needed
  • Process incoming funds and record deposit activity accurately within the Sage accounts receivable system to support daily cash management
  • Review purchase orders and vendor invoices, log receipts, and enter payable transactions into the Sage accounts payable module
  • Support weekly disbursement activities by verifying payment accuracy, preparing checks for mailing, and organizing completed payment documentation for filing
  • Coordinate vendor enrollment updates and maintain related tracking records to keep payment information current
  • Prepare recurring monthly billings, complete cash account reconciliations, and assemble scheduled reports for accounting leadership within established deadlines
  • Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain organized asset descriptions for future capitalization
  • Provide backup support for ticket fulfillment, shipment preparation, cash vault deposit processing, and payroll-related document distribution when needed

Requirements

  • At least 2 years of administrative or accounting support experience, preferably in a high-volume office setting
  • Working knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding
  • Experience using Microsoft Office applications, with strong Excel skills for tracking, reporting, and data review
  • Familiarity with Sage or other general ledger and financial systems is preferred
  • Ability to manage weekly and monthly deadlines while maintaining accuracy in repetitive, detail-oriented tasks
  • Comfortable working independently with limited supervision in an on-site office environment
  • Valid driver’s license required to complete occasional mail, courier, or bank-related deliveries
  • Must be legally authorized to work in the United States

What we offer

  • Medical, vision, dental, and life and disability insurance
  • Enrollment in company 401(k) plan
  • Free online training
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