Accounting Assistant, Robert Half

Accounting Assistant

Robert Half

Location:
United States, Portland

Category:
Finance

Contract Type:
Employment contract, Contract work

Salary:

Not provided

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Job Description:

We are looking for an Accounting Assistant to join our team in Portland, Maine. This is a position that requires a highly detail-oriented individual with strong organizational skills. The ideal candidate will have experience in managing accounting tasks, ensuring accuracy in financial records, and maintaining effective time management.

Job Responsibility:

Process accounts payable and ensure timely and accurate coding of invoices
manage payroll tasks, including maintaining timekeeping records and ensuring compliance
handle invoicing duties, including preparation, distribution, and tracking of invoices
utilize QuickBooks for accounting operations and financial management
create and analyze Excel spreadsheets using pivot tables and VLOOKUP functions
organize and maintain accounting records during busy periods to ensure smooth operations
collaborate with team members to address discrepancies and improve workflows
provide administrative support for accounting functions, ensuring all deadlines are met
ensure compliance with financial policies and procedures.

Requirements:

Proven experience in accounts payable and payroll management
proficiency in QuickBooks and Microsoft Office applications, including Excel
ability to work with advanced Excel functions such as pivot tables and VLOOKUP
strong organizational skills and attention to detail
time management skills to handle multiple tasks effectively
familiarity with invoicing and financial record-keeping processes
excellent communication skills for team collaboration
ability to work onsite in Portland, Maine.

What we offer:

Medical insurance
vision insurance
dental insurance
life insurance
disability insurance
eligibility for 401(k) plan.

Additional Information:

Job Posted:
September 17, 2025

Employment Type:

Fulltime

Work Type:

On-site work

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