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We are looking for a detail-oriented Accounting Assistant to support purchasing, project coordination, and departmental administration for a retail organization in New York, New York. This is a part-time Contract position scheduled for 24 hours per week, ideal for someone who can balance accounting tasks with project-related administrative support. The role requires strong organization, clear communication, and the ability to work effectively with internal teams and external vendors in a deadline-driven environment.
Job Responsibility:
Create purchase requisition documents for review and approval by project leadership
Partner with Accounts Payable to help route invoices, confirm coding accuracy, and monitor payment status
Address vendor questions related to payments by coordinating with the appropriate accounting contacts
Compare invoice records with financial reports to verify accuracy and prevent duplicate processing
Maintain and monitor active project coding details to support accurate tracking and reporting
Prepare tenant allowance documentation and assist with collecting required signatures and notarization
Provide administrative support for reconciliation activities tied to special projects
Organize, maintain, and streamline departmental files and records for easy access and compliance
Assist the Store Planning and Cost Control team with administrative and accounting-related tasks as needed
Requirements:
Background in accounting or finance, including entry-level experience
Working knowledge of Accounts Payable, Accounts Receivable, and bank reconciliation processes
Experience coding invoices and supporting financial documentation workflows
Proficiency in Microsoft Excel and PowerPoint for reporting, tracking, and analysis
Familiarity with QuickBooks or similar accounting software
Strong attention to detail with a high level of accuracy in administrative and financial tasks
Effective communication skills and the ability to collaborate across functions
Dependable, well-organized, and able to manage priorities with urgency to meet deadlines
What we offer:
medical, vision, dental, life and disability insurance