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Robert Half Logo Robert Half · Finance

Accounting Assistant

United States, Waukesha · Job Posted May 20, 2026
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Job Description

We are looking for an Accounting Assistant to join our team in Wisconsin for a Long-term Contract opportunity. This position is fully onsite and is ideal for someone who thrives in a high-accountability accounting environment with a strong emphasis on accounts payable. The role calls for a detail-focused individual who can work independently, manage priorities efficiently, and contribute to accurate financial processing in a fast-paced setting.

Job Responsibility

  • Process the full accounts payable cycle, including reviewing, coding, and entering invoices for timely approval and payment
  • Prepare and issue check payments, including handling joint checks and other third-party disbursements with accuracy
  • Administer lien waiver documentation, track outstanding items, and ensure records are complete and current
  • Verify vendor information such as W-9 documentation and maintain accurate supplier files
  • Keep organized accounts payable logs, payment records, and supporting financial documentation for audit readiness
  • Assist with month-end accounting activities by preparing reports, organizing transaction details, and supporting closing tasks
  • Contribute to reconciliations and provide support for tax-related documentation and accounting follow-up
  • Use systems such as Spectrum, Excel, Outlook, Word, and File Explorer to manage daily accounting workflow and reporting

Requirements

  • At least 3 years of accounting or bookkeeping experience, with substantial exposure to accounts payable activities
  • Demonstrated ability to code invoices, post transactions, and maintain accurate payment processing records
  • Experience working with lien waivers, job costing, and invoice coding in a detail-driven environment
  • Background in construction-related accounts payable is strongly preferred
  • Proficiency with Spectrum and Microsoft Excel, including basic spreadsheet organization and tracking
  • Ability to work independently with limited training and quickly adapt to established processes
  • Strong attention to detail, solid organizational skills, and the ability to manage multiple priorities effectively

What we offer

  • medical, vision, dental, life and disability insurance
  • 401(k) plan
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