Accounting Assistant Job at Robert Half (Middleton)

New

Accounting Assistant

We are looking for an Accounting Assistant to join our team in Warrenville, Illi...

Location

United States , Warrenville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or equivalent required.
At least 5 years of experience in an accounting support or accounting assistant role.
Practical experience with accounts payable, accounts receivable, cash handling, and bank reconciliations.
Proficiency with Microsoft Office applications, including Word, Access, and Excel.
Working knowledge of QuickBooks and experience coding invoices.
Strong written and verbal communication skills with a detail-oriented and customer-focused approach.
High level of accuracy, strong organizational skills, and the ability to manage multiple priorities throughout the day.
Comfortable learning new systems and using computer-based tools efficiently in a fast-paced office environment.

Job Responsibility

Manage day-to-day accounts receivable activities, including recording incoming payments and maintaining accurate cash receipt documentation.
Support accounts payable functions by reviewing invoice details, coding entries, and helping ensure timely processing of payments.
Welcome visitors in a courteous manner, respond to general inquiries, and provide assistance to members and affiliates as needed.
Handle union dues and other in-person payments, issue provisional receipts, and return accurate change when applicable.
Answer incoming phone calls, route inquiries to the appropriate contact, and document messages clearly when direct assistance is not available.
Perform administrative support tasks such as filing, organizing records, opening incoming mail, and distributing correspondence to the proper recipients.
Prepare large mailings by printing materials, labeling envelopes, and processing outgoing items for postage and sealing.
Scan and archive documents to maintain organized, accessible records for accounting and office operations.

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

We are looking for a detail-oriented Accounting Assistant to support day-to-day ...

Location

United States , Charlotte

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Hands-on experience supporting accounts payable and accounts receivable processes
Working knowledge of bank reconciliations, journal entries, and general ledger activity
Proficiency with QuickBooks and confidence using accounting software effectively
Ability to code invoices accurately and maintain organized financial documentation
Familiarity with month-end close procedures and related accounting deadlines
Strong attention to detail with the ability to identify errors and follow through on corrections
Effective communication skills and the ability to manage multiple accounting priorities efficiently

Job Responsibility

Process vendor payments and customer billing activities with a strong focus on accuracy, timeliness, and proper documentation
Review, assign, and enter invoice details into the accounting system to ensure expenses are recorded correctly
Prepare and post journal entries that support routine accounting activity and maintain reliable financial records
Perform bank account reconciliations, investigate discrepancies, and resolve outstanding items in coordination with internal stakeholders
Assist with month-end closing tasks by organizing supporting schedules and helping verify account balances
Maintain and update general ledger records so transactions are reflected consistently and in line with accounting procedures
Use QuickBooks to manage financial data, track transactions, and support regular reporting needs

What we offer

Medical
Vision
Dental
Life and disability insurance
401(k) plan

New

Accounting Assistant

We are looking for an Accounting Assistant to support municipal finance operatio...

Location

United States , Mayfield Heights

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least four years of experience in accounting, finance, public administration, or a related field
Practical experience handling both accounts payable and accounts receivable responsibilities
Proficiency with financial systems such as Software Solutions Pro, QuickBooks, or similar accounting platforms
Strong ability to complete bank reconciliations, code invoices accurately, and maintain organized financial documentation
Working knowledge of governmental accounting practices, including compliance-related recordkeeping and reporting requirements
Ability to manage competing deadlines, work independently, and produce accurate results in a structured environment
Effective communication skills with the ability to collaborate across departments and respond professionally to routine inquiries

Job Responsibility

Process vendor invoices by aligning them with purchase orders, confirming accounting details, and securing the appropriate approvals before payment is issued
Administer accounts payable activities, including supplier setup, scheduled payment runs, and follow-up on banking or payment exceptions to ensure timely resolution
Oversee incoming payments owed to the city by tracking receivables, communicating with internal departments and external parties, and supporting collection efforts
Receive and record payments submitted in person, by mail, or electronically, balance daily transactions, and prepare deposits for the bank
Perform reconciliations between receipts, ledger activity, and system reports while contributing to month-end and year-end closing tasks
Maintain records related to fixed assets and public funds, including documentation for reimbursements and other finance-related transactions
Manage administrative records tied to city vehicles, such as titles, registrations, insurance details, and supporting compliance documentation
Organize and retain municipal records and prepare required financial or operational reports for department leadership
Provide ongoing support to the Finance Director by preparing payable balance summaries and assisting with day-to-day financial management activities

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

We are looking for an Accounting Assistant to join our client in the York, PA ar...

Location

United States , York

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in Accounting, Finance, Business Administration, or a related field is required
Two+ years of experience in general accounting or accounting support roles is required
Strong attention to detail, organizational ability, and accuracy in a fast-moving work environment are essential
Experience in manufacturing, distribution, or another inventory-based business environment is preferred

Job Responsibility

Review customer account standing, payment history, and credit availability
Compile and verify sales information
Support freight claim processing by gathering required backup documentation, coordinating with carriers and internal departments, and tracking claims through completion
Assist with sales and use tax activities by preparing supporting information, recording payments, and maintaining documentation for audits and compliance purposes
Prepare reconciliations, schedules, and other accounting support materials needed for monthly close and ongoing financial recordkeeping

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

Location

United States , Fresno

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support or accounting assistant role
Hands-on experience with accounts payable, accounts receivable, and invoice coding
Proven ability to complete bank, account, and credit card reconciliations with a high level of accuracy
Working knowledge of QuickBooks for daily transaction processing and financial record maintenance
Proficiency in Microsoft Excel for organizing data, tracking activity, and supporting reconciliations
Strong attention to detail, dependable follow-through, and the ability to manage multiple priorities effectively

Job Responsibility

Process vendor invoices accurately, assign appropriate coding, and help ensure payments are completed within established timelines
Record incoming customer payments, track outstanding balances, and assist with maintaining current accounts receivable records
Perform regular reconciliations for bank accounts, credit card activity, and other balance sheet accounts to support accurate financial reporting
Maintain organized vendor documentation and update account records to keep financial information complete and accessible
Assist with reviewing account activity, identifying discrepancies, and resolving issues through timely follow-up and research
Use QuickBooks and Microsoft Excel to enter transactions, prepare supporting schedules, and monitor routine accounting data
Support general accounting operations by helping keep financial records accurate, consistent, and ready for internal review

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

Parttime

New

Accounting Assistant

We are looking for an Accounting Assistant to join our team in Bowling Green, Oh...

Location

United States , Bowling Green

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience in accounting support roles or a degree in accounting, finance, or a related field
Working knowledge of accounts payable, accounts receivable, and purchase order processes
Strong Excel skills, including formulas, VLOOKUPs, conditional formatting, and data analysis
High attention to detail and the ability to work accurately with large volumes of changing numerical data
Strong organizational skills with the ability to manage multiple tasks effectively in a structured environment
Ability to work independently while also collaborating well with a small team

Job Responsibility

Support day-to-day accounting activities by processing transactions related to accounts payable, accounts receivable, and invoice handling
Review and enter financial data with a high level of accuracy, ensuring pricing, costs, and related records are kept current in internal systems
Assist with costing tasks by helping track part pricing, invoice details, labor inputs, and product-related cost information
Use Excel to organize, analyze, and validate large sets of financial information, including the use of formulas and lookup functions
Reconcile records and investigate discrepancies to help maintain reliable accounting and bank-related balances
Work closely with the Costing Manager during training and ongoing operations to ensure accounting processes are completed efficiently
Manage responsibilities in a paperless environment, keeping documentation organized and accessible for reporting and review
Contribute to system data updates and accounting support tasks within an AS400-based platform, with training provided as needed

What we offer

medical, vision, dental, and life and disability insurance
company 401(k) plan

New

Accounting Assistant

We are looking for an Accounting Assistant to support daily financial operations...

Location

United States , King of Prussia

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in AP/AR/Billing/Collections
Administrative experience a plus
QuickBooks preferred
Excellent organizational skills, strong attention to detail

Job Responsibility

Partner with the Controller on day-to-day accounting activities and special finance-related assignments
Prepare and process customer invoices, apply incoming payments, and post cash receipts accurately to the general ledger for multiple companies
Record credit card transactions and maintain up-to-date cash tracking schedules to support reporting accuracy
Reconcile bank accounts across entities and investigate discrepancies to ensure balances are complete and correct
Review, enter, and process vendor invoices while supporting timely payment cycles for accounts payable operations
Audit employee expense submissions, prepare disbursements, and organize supporting documentation for accounting records
Generate accounts payable checks, handle approved voided payments when needed, and maintain orderly financial files
Administer royalty payment processing for franchise locations and provide general administrative support to the office as needed

What we offer

Medical, vision, dental, life and disability insurance
401(k) plan
Free online training
Access to top jobs
Competitive compensation

Fulltime

New

Accounting Assistant

We are looking for an Accounting Assistant to join a company in Marlton, New Jer...

Location

United States , Marlton

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 1 year of experience in an accounting support or accounting assistant role
Hands-on experience with invoice processing and billing activities
Strong attention to detail and accuracy when entering financial data
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Comfortable working with accounting systems and standard business software
Clear communication skills for coordinating with colleagues and vendors or customers

Job Responsibility

Process incoming invoices accurately and enter financial details into the appropriate accounting records
Prepare customer billing documents and help ensure invoices are issued in a timely manner
Review accounting information for completeness and follow up on discrepancies when needed
Maintain organized financial documentation to support reporting and audit readiness
Assist with routine accounts payable and accounts receivable activities as part of daily operations
Communicate with internal teams and external contacts to resolve invoice and billing questions
Support general administrative tasks related to the accounting function and record maintenance

What we offer

Medical, vision, dental, and life and disability insurance
Company 401(k) plan

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