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Robert Half Logo Robert Half · Office Administration

Accounting Assistant

United States, Bellevue · Job Posted April 27, 2026
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Job Description

We are looking for an Accounting Assistant to support project accounting and office operations for a busy construction environment in Bellevue, Washington. This contract opportunity has the potential to become permanent and is ideal for someone who can balance financial administration, payroll support, and day-to-day coordination with accuracy and professionalism. The role offers a mix of accounting, onboarding, vendor communication, and administrative responsibilities that help keep project teams running efficiently.

Job Responsibility

  • Coordinate payroll inputs and timekeeping records for a large union workforce, ensuring pay is processed in alignment with prevailing wage standards and applicable labor agreements
  • Manage purchasing activities by creating orders, confirming receipts electronically, establishing vendor profiles, and serving as a point of contact for supplier-related questions
  • Review and process accounts payable transactions tied to project materials, services, and operating expenses with strong attention to coding and documentation
  • Maintain organized project records and file systems so contracts, financial documents, and operational paperwork remain accurate and accessible
  • Support employee onboarding by handling union dispatch coordination, completing new employee documentation, assisting with orientation, and preparing needed equipment or system access
  • Oversee project office support functions, including supply inventory, shared equipment coordination, breakroom upkeep, and logistics for meetings or team events
  • Assist with subcontractor administration by preparing billing support, compiling monthly pay application information, and tracking required reporting items
  • Contribute to receivable and reconciliation tasks as needed, including invoice review, payment tracking, and related accounting support activities

Requirements

  • Experience in accounting support, office administration, or project coordination within a construction or similar operational setting
  • Working knowledge of accounts payable processes, invoice coding, payroll support, and bank reconciliation practices
  • Familiarity with certified payroll, prevailing wage regulations, and union labor requirements
  • Ability to manage multiple priorities accurately in a fast-paced project office environment
  • Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook
  • Strong organizational skills with the ability to maintain detailed records and support document control procedures
  • Experience with purchasing systems or contractor-focused platforms is helpful, and exposure to tools such as Coupa is a plus

Nice to have

Experience with purchasing systems or contractor-focused platforms is helpful, and exposure to tools such as Coupa is a plus

What we offer

  • medical, vision, dental, and life and disability insurance
  • 401(k) plan
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