Accounting Assistant

• Coordinate payroll inputs and timekeeping records for a large union workforce, ensuring pay is processed in alignment with prevailing wage standards and applicable labor agreements
• Manage purchasing activities by creating orders, confirming receipts electronically, establishing vendor profiles, and serving as a point of contact for supplier-related questions
• Review and process accounts payable transactions tied to project materials, services, and operating expenses with strong attention to coding and documentation
• Maintain organized project records and file systems so contracts, financial documents, and operational paperwork remain accurate and accessible
• Support employee onboarding by handling union dispatch coordination, completing new employee documentation, assisting with orientation, and preparing needed equipment or system access
• Oversee project office support functions, including supply inventory, shared equipment coordination, breakroom upkeep, and logistics for meetings or team events
• Assist with subcontractor administration by preparing billing support, compiling monthly pay application information, and tracking required reporting items
• Contribute to receivable and reconciliation tasks as needed, including invoice review, payment tracking, and related accounting support activities

• Experience in accounting support, office administration, or project coordination within a construction or similar operational setting
• Working knowledge of accounts payable processes, invoice coding, payroll support, and bank reconciliation practices
• Familiarity with certified payroll, prevailing wage regulations, and union labor requirements
• Ability to manage multiple priorities accurately in a fast-paced project office environment
• Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook
• Strong organizational skills with the ability to maintain detailed records and support document control procedures
• Experience with purchasing systems or contractor-focused platforms is helpful, and exposure to tools such as Coupa is a plus

Experience with purchasing systems or contractor-focused platforms is helpful, and exposure to tools such as Coupa is a plus

• medical, vision, dental, and life and disability insurance
• 401(k) plan