Accounting Assistant Job at Robert Half (Tampa)

New

Accounting Assistant

We are looking for an Accounting Assistant to support project-based accounting a...

Location

United States , Bellevue

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in an accounting assistant, project accounting, or construction office support role.
Working knowledge of accounts payable processes, invoice coding, payroll administration, and financial recordkeeping.
Familiarity with certified payroll, prevailing wage regulations, and union workforce requirements.
Ability to manage multiple deadlines with strong accuracy and attention to detail.
Proficiency with Microsoft Office applications, especially Excel, Word, and Outlook.
Experience in heavy civil, roadway, or commercial construction environments is preferred.
Exposure to tools such as Coupa or other procurement, tracking, or construction management systems is a plus.
Strong communication and organizational skills with the ability to coordinate effectively with vendors, subcontractors, and internal teams.

Job Responsibility

Coordinate weekly payroll inputs and timekeeping records for more than 60 union craft employees, ensuring pay is administered in compliance with prevailing wage and collective bargaining requirements.
Handle project-related accounts payable activities, including reviewing invoices, coding expenses, and preparing payments for materials and operational costs.
Support purchasing functions by submitting orders, confirming receipts electronically, onboarding vendors, and serving as a point of contact for supplier communication.
Maintain organized project documentation and ensure records are complete, current, and easily accessible for internal use.
Facilitate onboarding activities for new employees by assisting with union dispatch steps, employment paperwork, orientation logistics, and initial equipment setup.
Oversee day-to-day project office support, including supply inventory, office equipment coordination, breakroom upkeep, and assistance with meetings or team events.
Administer subcontractor-related documentation and help prepare monthly pay applications and required project reporting.
Assist with accounting support tasks such as bank reconciliations, accounts receivable coordination, and invoice tracking as needed.
Use Microsoft Office and related project or procurement systems to maintain accurate financial and administrative records.
Contribute to smooth project operations by responding to ad hoc administrative and accounting needs across the office.

What we offer

medical
vision
dental
life and disability insurance
company 401(k) plan

New

Accounting Assistant

We are seeking a detail-oriented Accounting Assistant to support a fast-paced ac...

Location

United States , Warminster

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

2+ years of experience in accounts payable, accounts receivable, or general accounting support
Strong experience with invoicing, billing, and cash applications
Proficiency in Microsoft Excel and accounting software (QuickBooks, NetSuite, or similar)
High attention to detail and strong organizational skills
Ability to manage multiple priorities and meet deadlines
Strong communication skills and customer service mindset

Job Responsibility

Process accounts payable, including invoice entry, matching, and payment processing
Manage accounts receivable, including invoicing, cash applications, and collections follow-up
Generate and distribute customer invoices accurately and in a timely manner
Reconcile vendor statements and assist with resolving discrepancies
Maintain accurate and organized financial records and documentation
Assist with billing inquiries and communicate with customers regarding payment status
Support month-end close activities, including account reconciliations
Enter and maintain data within accounting systems and Excel
Collaborate with internal teams to ensure accurate and timely financial reporting

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

The Administrative Support Worker Lead is responsible for assisting management w...

Location

United States , Huntsville

Salary:

Not provided

Aramark UK

Expiration Date

Until further notice

Requirements

High School Diploma or equivalent
some college preferred. 2+ years administrative support experience. Excellent written/interpersonal communication and organizational skills. Proficient in Excel and Word. Ability to optimally connect with employees. Ability to work quickly and efficiently. Strong digital literacy is required of Office (Word, Excel, PowerPoint, etc) Internet, typing, other databases and spreadsheet software.

Job Responsibility

Responsible for performing administrative functions including distributing mail, ordering, and stocking supplies, answering phones, and greeting visitors
Assists unit management with clerical tasks in relation to accounting, payroll, receiving, and/or human resources including filing, data entry, record review and maintenance, etc.
Greets customers, clients, and employees
answers inquiries or directs calls where necessary
Schedules meetings
Maintain office memos and informative postings
Operate technology, systems, and software such as voicemail systems, copy/scanners, personal computers, and MS Office

Fulltime

New

Accounting Assistant

We are looking for an Accounting Assistant to join a growing team in Nashville, ...

Location

United States , Nashville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative or accounting support experience, preferably in a high-volume office setting
Working knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding
Experience using Microsoft Office applications, with strong Excel skills for tracking, reporting, and data review
Familiarity with Sage or other general ledger and financial systems is preferred
Ability to manage weekly and monthly deadlines while maintaining accuracy in repetitive, detail-oriented tasks
Comfortable working independently with limited supervision in an on-site office environment
Valid driver’s license required to complete occasional mail, courier, or bank-related deliveries
Must be legally authorized to work in the United States

Job Responsibility

Manage accounts receivable records by monitoring aging activity, applying credits, resolving balance discrepancies, and documenting uncollectible items as needed
Process incoming funds and record deposit activity accurately within the Sage accounts receivable system to support daily cash management
Review purchase orders and vendor invoices, log receipts, and enter payable transactions into the Sage accounts payable module
Support weekly disbursement activities by verifying payment accuracy, preparing checks for mailing, and organizing completed payment documentation for filing
Coordinate vendor enrollment updates and maintain related tracking records to keep payment information current
Prepare recurring monthly billings, complete cash account reconciliations, and assemble scheduled reports for accounting leadership within established deadlines
Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain organized asset descriptions for future capitalization
Provide backup support for ticket fulfillment, shipment preparation, cash vault deposit processing, and payroll-related document distribution when needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

New

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Louisville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to both accounts payable and accounts receivable
Working knowledge of bank reconciliation processes and the ability to investigate variances
Hands-on experience using QuickBooks for data entry, account maintenance, and transaction tracking
Ability to review and code invoices with a high degree of accuracy and attention to detail
Strong organizational skills with the ability to manage multiple priorities and meet deadlines
Clear written and verbal communication skills for coordinating with vendors, customers, and internal teams
Proficiency with standard office and accounting software tools used for recordkeeping and reporting

Job Responsibility

Process vendor invoices, verify coding accuracy, and prepare items for timely payment
Maintain accounts receivable records by posting incoming payments and following up on outstanding balances as needed
Reconcile bank activity against internal records to identify discrepancies and help ensure accurate reporting
Enter and update financial data in QuickBooks while preserving complete and organized documentation
Assist with routine accounting support tasks, including transaction review, file maintenance, and report preparation
Communicate with internal partners and external contacts to resolve billing questions and payment-related issues
Help improve the consistency of accounting workflows and support updates to financial procedures when required

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Huntersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable in an accounting or finance environment with strong attention to detail
Ability to perform monthly bank reconciliations accurately and efficiently
Working knowledge of QuickBooks and general accounting systems
Experience coding invoices and assigning expenses to the appropriate accounts
Strong attention to detail with the ability to maintain organized financial records and documentation
Familiarity with vendor maintenance, including tax forms and supporting compliance-related documents
Ability to manage multiple deadlines and work effectively in a fast-paced office setting

Job Responsibility

Manage the full accounts payable cycle, including reviewing invoices, tracking recurring obligations, and preparing payments for bank submission
Organize and maintain both digital and hard-copy accounting records in alignment with company standards and annual audit requirements
Record sales tax payments related to purchases and prepare refund documentation for submission to the appropriate state agencies
Review employee expense reimbursements and travel-related reports, then process approved payments in a timely manner
Keep vendor profiles current by collecting and updating tax forms, insurance documents, and related records using designated internal systems
Complete monthly bank reconciliations, investigate discrepancies, and provide finalized reports for approval
Coordinate with staff to assign and document monthly credit card charges to the proper accounts and cost centers
Support external auditors by gathering requested financial information and responding to documentation needs during the annual audit
Assist with year-end 1099 preparation, processing, and distribution, along with other accounting duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

Location

United States , Saddle Brook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support or bookkeeping role
Hands-on experience with accounts payable, accounts receivable, and bank reconciliations
Working knowledge of QuickBooks with strong attention to detail
Basic Excel skills for tracking, organizing, and reviewing financial information
Experience coding invoices or expenses with a high degree of accuracy
Strong attention to detail and the ability to manage multiple priorities effectively

Job Responsibility

Manage incoming invoices and bills, ensuring accurate entry and timely processing for payment
Assign correct expense codes to transactions and maintain organized financial records
Monitor accounts receivable activity and follow up with a defined group of customer accounts to support collections efforts
Reconcile bank activity and investigate discrepancies to keep financial data accurate and current
Maintain accounting documentation across operations spanning multiple states, ensuring consistency and attention to detail
Use QuickBooks and Excel to update records, track transactions, and support routine reporting needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Accounting Assistant

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support, bookkeeping, or accounting clerk position
Associate degree or higher in accounting, finance, or a related field
Practical experience with billing, payroll, and daily cash receipt processing
Familiarity with accounts payable, accounts receivable, and bank reconciliation tasks
Ability to manage fixed asset records with strong attention to detail
Comfortable learning and using accounting software designed for law firms
Strong organizational skills and a consistent approach to handling confidential financial information

Job Responsibility

Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures
Record daily cash receipts and apply payments correctly to customer accounts
Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule
Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items
Perform bank reconciliations and investigate discrepancies to maintain reliable financial records
Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes
Use law firm-specific accounting software to enter, review, and manage financial information
Work closely with internal staff to help keep accounting operations organized, compliant, and efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

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