Accounting Assistant

• Direct inquiries to appropriate team members
• Handle daily administrative duties including filing, data entry, mail distribution, and supply ordering
• Assist with calendar management, meeting organization, and travel coordination
• Support accounts payable by receiving, coding, and entering invoices into the accounting system, ensuring accuracy and appropriate approval
• Reconcile vendor statements, research and resolve invoice discrepancies, and respond to payment inquiries
• Assist with check runs, ACH and wire payment processing, and maintain proper electronic and paper records
• Communicate with vendors and internal departments to facilitate timely payment of invoices and resolve outstanding issues
• Help with month-end closing activities as it relates to accounts payable
• Prepare reports, spreadsheets, and correspondence as needed
• Provide general support for other office staff and participate in ad-hoc projects

• A minimum of 2 years of experience in administrative support roles with accounts payable responsibilities
• Proficiency in invoice coding, processing, and reconciliation
• Strong organizational skills and attention to detail, with the ability to manage multiple tasks efficiently
• Excellent written and verbal communication abilities, coupled with a customer-focused approach
• Competency in Microsoft Office Suite, including Word, Excel, and Outlook
• familiarity with accounting software such as QuickBooks is preferred

Experience in bank reconciliations and accounts receivable processes is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan
• free online training