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Robert Half Logo Robert Half · Finance

Accounting Assistant

United States, Downers Grove Employment contract 24.00 - 30.00 USD / Hour · Job Posted July 03, 2026
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Job Description

We are looking for an Accounting Assistant to join a team in Downers Grove, Illinois and provide reliable support for complex order processing and day-to-day accounting coordination. This Long-term Contract position is well suited for someone who thrives in a high-volume environment, works carefully with detailed transactions, and communicates effectively across finance, customer service, and operations. The role will contribute to accurate order flow, billing support, reconciliations, and month-end activities while helping maintain strong documentation and internal control standards.

Job Responsibility

  • Handle detailed order entry activities for customized, high-volume transactions while maintaining speed and accuracy
  • Examine incoming orders to confirm pricing, coding, approvals, tax treatment, and supporting records are complete and correct
  • Record and update sales orders, purchase orders, credits, and other adjustments in internal accounting and order management systems
  • Partner with accounting, customer service, and operations teams to address issues involving invoices, shipments, billing discrepancies, and customer account information
  • Perform reconciliations and validate transaction data to support reporting connected to order processing activity
  • Research exceptions such as duplicate entries, incomplete information, and system-related errors, then take action to resolve them
  • Maintain organized documentation and follow established internal controls, compliance practices, and recordkeeping requirements
  • Assist with month-end close tasks related to invoicing activity, order flow, and revenue support as needed

Requirements

  • At least 3 years of experience in accounting support, order entry, billing, or a similar finance-related administrative role
  • Demonstrated success managing complex order entry work in a fast-paced business setting
  • Working knowledge of accounting processes such as accounts payable, accounts receivable, invoice coding, and bank reconciliations
  • Proficiency with QuickBooks, Microsoft Excel, and other business systems used for transaction processing
  • Strong analytical and organizational skills with the ability to identify discrepancies and resolve problems efficiently
  • Consistent attention to detail and a high degree of accuracy when handling large transaction volumes
  • Effective written and verbal communication skills for working across multiple departments

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) or deferred compensation plan
  • paid time off for vacation, personal needs, and sick time
  • paid holidays
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