Accounting Assistant Job at Robert Half (Louisville)

New

Accounting Assistant

We are looking for an Accounting Assistant to join a growing team in Nashville, ...

Location

United States , Nashville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative or accounting support experience, preferably in a high-volume office setting
Working knowledge of accounts payable, accounts receivable, bank reconciliations, and invoice coding
Experience using Microsoft Office applications, with strong Excel skills for tracking, reporting, and data review
Familiarity with Sage or other general ledger and financial systems is preferred
Ability to manage weekly and monthly deadlines while maintaining accuracy in repetitive, detail-oriented tasks
Comfortable working independently with limited supervision in an on-site office environment
Valid driver’s license required to complete occasional mail, courier, or bank-related deliveries
Must be legally authorized to work in the United States

Job Responsibility

Manage accounts receivable records by monitoring aging activity, applying credits, resolving balance discrepancies, and documenting uncollectible items as needed
Process incoming funds and record deposit activity accurately within the Sage accounts receivable system to support daily cash management
Review purchase orders and vendor invoices, log receipts, and enter payable transactions into the Sage accounts payable module
Support weekly disbursement activities by verifying payment accuracy, preparing checks for mailing, and organizing completed payment documentation for filing
Coordinate vendor enrollment updates and maintain related tracking records to keep payment information current
Prepare recurring monthly billings, complete cash account reconciliations, and assemble scheduled reports for accounting leadership within established deadlines
Track capital purchases and construction-in-progress activity by reviewing grant-related records and payable transactions, then maintain organized asset descriptions for future capitalization
Provide backup support for ticket fulfillment, shipment preparation, cash vault deposit processing, and payroll-related document distribution when needed

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in company 401(k) plan
Free online training

New

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Huntersville

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience handling accounts payable in an accounting or finance environment with strong attention to detail
Ability to perform monthly bank reconciliations accurately and efficiently
Working knowledge of QuickBooks and general accounting systems
Experience coding invoices and assigning expenses to the appropriate accounts
Strong attention to detail with the ability to maintain organized financial records and documentation
Familiarity with vendor maintenance, including tax forms and supporting compliance-related documents
Ability to manage multiple deadlines and work effectively in a fast-paced office setting

Job Responsibility

Manage the full accounts payable cycle, including reviewing invoices, tracking recurring obligations, and preparing payments for bank submission
Organize and maintain both digital and hard-copy accounting records in alignment with company standards and annual audit requirements
Record sales tax payments related to purchases and prepare refund documentation for submission to the appropriate state agencies
Review employee expense reimbursements and travel-related reports, then process approved payments in a timely manner
Keep vendor profiles current by collecting and updating tax forms, insurance documents, and related records using designated internal systems
Complete monthly bank reconciliations, investigate discrepancies, and provide finalized reports for approval
Coordinate with staff to assign and document monthly credit card charges to the proper accounts and cost centers
Support external auditors by gathering requested financial information and responding to documentation needs during the annual audit
Assist with year-end 1099 preparation, processing, and distribution, along with other accounting duties as needed

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

New

Accounting Assistant

Location

United States , Saddle Brook

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support or bookkeeping role
Hands-on experience with accounts payable, accounts receivable, and bank reconciliations
Working knowledge of QuickBooks with strong attention to detail
Basic Excel skills for tracking, organizing, and reviewing financial information
Experience coding invoices or expenses with a high degree of accuracy
Strong attention to detail and the ability to manage multiple priorities effectively

Job Responsibility

Manage incoming invoices and bills, ensuring accurate entry and timely processing for payment
Assign correct expense codes to transactions and maintain organized financial records
Monitor accounts receivable activity and follow up with a defined group of customer accounts to support collections efforts
Reconcile bank activity and investigate discrepancies to keep financial data accurate and current
Maintain accounting documentation across operations spanning multiple states, ensuring consistency and attention to detail
Use QuickBooks and Excel to update records, track transactions, and support routine reporting needs

What we offer

Medical, vision, dental, and life and disability insurance
Enrollment in 401(k) plan

Accounting Assistant

Location

United States , Madison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of experience in an accounting support, bookkeeping, or accounting clerk position
Associate degree or higher in accounting, finance, or a related field
Practical experience with billing, payroll, and daily cash receipt processing
Familiarity with accounts payable, accounts receivable, and bank reconciliation tasks
Ability to manage fixed asset records with strong attention to detail
Comfortable learning and using accounting software designed for law firms
Strong organizational skills and a consistent approach to handling confidential financial information

Job Responsibility

Process client invoices and help maintain accurate, timely billing records in accordance with firm procedures
Record daily cash receipts and apply payments correctly to customer accounts
Assist with payroll preparation and related administrative tasks to help ensure employees are paid accurately and on schedule
Support accounts payable and accounts receivable activities, including data entry, payment tracking, and follow-up on outstanding items
Perform bank reconciliations and investigate discrepancies to maintain reliable financial records
Maintain fixed asset records, including updates, tracking, and documentation for accounting purposes
Use law firm-specific accounting software to enter, review, and manage financial information
Work closely with internal staff to help keep accounting operations organized, compliant, and efficient

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

Robert Half Contract Finance and Accounting is looking for an Accounting Assista...

Location

United States , Sparks

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to accounts payable and accounts receivable activities
Ability to code invoices accurately and work carefully with financial data
Familiarity with bank reconciliations and identifying discrepancies in transaction records
Strong attention to detail and a high level of accuracy in data entry and documentation
Comfortable using accounting systems, spreadsheets, and standard office software
Effective written and verbal communication skills for coordinating with vendors, customers, and internal staff
Ability to manage multiple priorities and meet deadlines in a structured work environment

Job Responsibility

Process vendor invoices, verify coding accuracy, and prepare items for timely payment
Record incoming customer payments and maintain organized accounts receivable documentation
Assist with balancing bank activity by reviewing transactions and completing routine reconciliations
Review financial entries for completeness and follow up on missing or unclear details
Support the accounting team with daily transaction tracking and general ledger-related administrative tasks
Help maintain accurate records by organizing supporting documents and updating internal files
Communicate with internal teams and external contacts to resolve invoice, payment, or account discrepancies

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

Accounting Assistant

Accounting Assistant: The Wellesley Municipal Light Plant is seeking a highly or...

Location

United States , Wellesley

Salary:

62000.00 - 87000.00 USD / Year

Massachusetts Municipal Association

Expiration Date

July 03, 2026

Requirements

Associate degree in accounting, finance, or a related field (or equivalent experience)
prior accounting experience—preferably in a municipal, utility, or government setting
proficiency with computerized accounting systems and Microsoft Office applications, particularly Excel
high level of professionalism, confidentiality, and ethical judgment
ability to manage multiple priorities and meet strict deadlines in a fast-paced, detail-driven environment
strong interpersonal and communication skills

Job Responsibility

Preparing, processing, and tracking a wide range of financial transactions including utility and miscellaneous billing, accounts receivable, payments, expenditures, purchase orders, payroll support, job costing, inventory, and fleet-related activities
maintaining financial records and supporting documentation
entering and reconciling payments
identifying and resolving discrepancies such as missing invoices or duplicate payments
preparing journal entries
assisting with the monthly close process
supporting the preparation of monthly, annual, and ad hoc financial reports, budget-to-actual analyses, operational summaries, and regulatory and Municipal Light Board reports
assisting with budgeting, bids, forecasts, rate analyses, and the annual financial audit by compiling documentation and responding to auditor inquiries
daily balancing of receipts, deposits, and disbursements in coordination with customer service and billing functions

What we offer

Excellent health and retirement benefits
competitive salary

Fulltime

!

Accounting Assistant

We are looking for an Accounting Assistant to support daily financial and admini...

Location

United States , Colorado Springs

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience supporting accounting operations with exposure to accounts payable and accounts receivable processes
Ability to code invoices, manage data entry accurately, and follow established payment timelines
Familiarity with bank reconciliations and maintaining organized financial records
Working knowledge of QuickBooks or similar accounting software
Strong organizational skills with the ability to manage documents, filing, and administrative details efficiently
Comfortable handling general office coordination tasks in addition to accounting responsibilities
Detail-oriented communication skills, including the ability to answer and route calls on a multi-line phone system

Job Responsibility

Coordinate the flow of vendor invoices by distributing them for review, monitoring approval status, and helping ensure timely payment processing
Enter accounting data accurately into company systems and assist with payment-related tasks to keep accounts current and organized
Support billing activities by pairing invoice documentation with related billing records and confirming that backup materials are complete
Maintain organized filing systems for both accounting and human resources documents to improve record accessibility and compliance
Assist with accounts payable and accounts receivable activities, including coding invoices and supporting routine transaction processing
Provide general office support by setting up conference rooms for occasional meetings and maintaining orderly shared spaces such as kitchen and supply areas
Offer limited assistance with marketing-related tasks when workload permits and priorities align with accounting support needs
Answer the phones and direct them appropriately with an average of ~6-8 per hour

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Assistant

We are looking for an Accounting Assistant to support day-to-day financial opera...

Location

United States , Spokane Valley

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies
Hands-on experience supporting both accounts payable and accounts receivable activities
Working knowledge of bank reconciliation practices and the ability to identify and resolve variances
Experience coding invoices with a strong understanding of accurate account classification
Strong attention to detail and the ability to manage multiple accounting tasks with consistency

Job Responsibility

Process incoming invoices, confirm supporting documentation, and prepare payments in accordance with company procedures
Monitor customer accounts, apply incoming payments accurately, and follow up on outstanding balances as needed
Reconcile bank activity against internal records and investigate discrepancies to ensure financial accuracy
Review invoice coding for accuracy and assign the appropriate account classifications before submission
Assist with routine financial reporting and provide organized documentation to support month-end activities
Communicate with vendors and internal stakeholders to resolve billing questions, payment issues, and account inconsistencies

What we offer

medical, vision, dental, and life and disability insurance
401(k) plan

Fulltime

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