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Robert Half Logo Robert Half · IT - Administration

Accounting Assistant

United States, Avilla Employment contract · Job Posted May 29, 2026
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Job Description

We are looking for an experienced Part-Time Accounting Assistant to support daily office and financial operations for a small manufacturing business in Indiana. This contract position with permanent potential is ideal for someone who can step in with minimal direction, stay organized, and take ownership of important administrative and accounting tasks. The right candidate will be comfortable working with invoices, purchase orders, vendor communication, and business systems while helping reduce the day-to-day workload of company leadership.

Job Responsibility

  • Manage day-to-day accounting support activities, including entering and tracking vendor invoices accurately and on time
  • Prepare, review, and maintain purchase orders to support ongoing business and production needs
  • Use QuickBooks to record transactions, organize financial information, and keep records current
  • Communicate with vendors to address billing questions, confirm order details, and help maintain strong business relationships
  • Support office operations by identifying tasks that need attention and handling them proactively with limited supervision
  • Maintain customer and business information within CRM and HubSpot systems to keep records organized and accessible
  • Assist with general administrative coordination, including routine follow-up, documentation, and scheduling support as needed
  • Contribute to process updates or office system changes when required as part of ongoing operational needs

Requirements

  • Prior experience in an accounting assistant, office support, or similar administrative finance role
  • Hands-on working knowledge of QuickBooks in a business environment
  • Experience creating and processing purchase orders and entering vendor invoices
  • Ability to communicate professionally with vendors, customers, and internal stakeholders
  • Familiarity with CRM platforms, including HubSpot or similar customer management systems
  • Strong organizational skills with the ability to manage multiple tasks independently
  • Comfortable stepping into a Small Business environment and contributing with minimal training

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • company 401(k) plan
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