Accounting Assistant

• Assist the Executive Director by managing schedules, coordinating communications, and handling correspondence and travel arrangements
• Organize and support Board of Directors activities, including preparing meeting agendas, recording minutes, and maintaining board documentation
• Provide administrative assistance to the Senior Leadership Team, including scheduling meetings, proofreading reports, and managing special projects
• Process donor-related tasks such as data entry, gift acknowledgements, and event coordination
• Execute payroll processing and maintain employee data utilizing PayChex software
• Prepare bank deposits and perform routine financial administrative tasks
• Track and manage various projects and responsibilities, ensuring deadlines and priorities are met
• Support governance committee activities by documenting meeting minutes and preparing materials for board and committee discussions
• Utilize software tools like Boomerang to enhance productivity and streamline administrative tasks

• Proven experience in administrative and financial roles, with a focus on accuracy and organization
• Proficiency in accounting processes, including Accounts Payable (AP), Accounts Receivable (AR), and bank reconciliations
• Familiarity with payroll systems such as PayChex and strong data entry skills
• Advanced knowledge of Microsoft Excel and other computer applications
• Strong communication and interpersonal skills to effectively interact with various stakeholders
• Ability to manage multiple priorities while maintaining attention to detail
• Commitment to working onsite in Niagara Falls, New York, Monday through Friday, with flexibility as needed

Experience preparing materials for presentations and meetings is a plus

• medical, vision, dental, and life and disability insurance
• eligible to enroll in our company 401(k) plan