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The Accounting Assistant provides essential support to the Accounting Department and will be required to be in-office for 5 days. This role reports to the Controller and assists with data entry, report generation, accounts payable support, and general accounting administrative tasks. The ideal candidate is highly organized, dependable, and proactive — someone who learns quickly, enjoys problem-solving, and is not afraid to self-teach. This role works extensively within Deltek accounting software and will gain exposure to a variety of internal procedures and cross-department collaboration.
Job Responsibility:
Organize and maintain Accounting Department project files and documentation
Assist with monthly credit card reconciliation
Manage the Accounts Payable (AP) email inbox and ensure proper organization and follow-up
Process checks and enter Accounts Payable vouchers into the accounting system
Set up new projects in the accounting system and adjust project budgets as needed
Verify and post business transactions (e.g., ACH payments)
Support Accounts Payable and Accounts Receivable workflows by coordinating with the accounting team
Maintain accounting records by copying, filing, scanning, and documenting as needed
Support Project Managers by assisting in budget management, processing contract documents, preparing change orders, and general team coordination
Prepare and send project invoices
Follow up on outstanding invoices through collections process
Provide administrative support to ensure smooth day-to-day operations
Handle confidential information with professionalism and discretion
Answer and direct incoming phone calls in a professional, customer-service-focused manner
Greet and assist visitors warmly
Receive, sort, and distribute mail and packages
scan or route items as needed
Coordinate FedEx shipping requests and deliveries
Provide additional administrative support as needed across the organization
Requirements:
1–2 years of experience in an accounting support or administrative role
2+ years of experience using Microsoft Excel and Outlook
Strong attention to detail and high organizational skills
Dependable, proactive, and able to work independently as well as collaboratively
Comfortable learning new software and procedures quickly
self-teaching mindset encouraged
Strong written and verbal communication skills with a professional, kind, and service-oriented approach
Ability to prioritize tasks, meet deadlines, and work effectively in a fast-paced environment
Analytical thinking and problem-solving skills
What we offer:
Flexible Work Schedule Options - Remote, Hybrid, In-Person
Medical options including PPO and HDHP with Health Savings Accounts (no extra charges for spouse or dependent coverage)
Dental Plans with little to no deductible
Vision PPO plan that’s accepted widely from local offices to large retailers
Company paid Life Insurance
ID Theft Protection & Monitoring
Voluntary Life, Accident and Critical Illness plans
Dependent Care and Flexible Spending Accounts
Employee Assistance Program
Retirement plan 401(k) with employer match
Paid time off to relax and recharge with vacation, holidays, and sick time
Annual memberships with Strava and Headspace for additional health and wellness benefits
Maternity and Paternity leave time options to care for the newest little family members