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Accounting Assistant

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United Way

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Location:
United States , Madison

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Category:
Finance

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Contract Type:
Not provided

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Salary:

42000.00 - 45000.00 USD / Year
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Job Description:

The Accounting Assistant provides essential day-to-day support to the finance function, ensuring accurate financial records and timely processing of transactions. This role requires an understanding of basic accounting processes, proactive problem-solving, and strong excel skills. This role is ideal for an early-career accounting professional who is detail-oriented, organized, and interested in gaining experience in nonprofit accounting.

Job Responsibility:

  • Process vendor invoices, partner and employee reimbursements, and credit card transactions
  • Prepare payments in accordance with internal controls
  • Record incoming donations and revenue
  • Assist with accounts receivable tracking
  • Prepare compliance and funder documentation
  • Enter journal entries under supervision
  • Assist with monthly bank and credit card reconciliations
  • Maintain accurate and organized funder expense documentation, financial records, and files
  • Support month-end close activities as assigned
  • Assist with payroll processing and related reconciliations
  • Help ensure compliance with organizational policies and basic nonprofit accounting standards
  • Prepare documentation for audits, funders, and internal reviews
  • Respond to routine finance-related inquiries from staff
  • Assist with process improvements and documentation
  • Provide general support to the finance team as needed

Requirements:

  • Associate’s degree in accounting, finance, or a related field or equivalent relevant experience
  • 1–3 years of bookkeeping, accounting, or finance support experience
  • Basic understanding of accounting principles
  • Proficiency with Microsoft Excel and accounting software (QuickBooks, Sage, Blackbaud, or similar)
  • Strong attention to detail and organizational skills
  • Ability to handle confidential information with discretion

Nice to have:

  • Experience working in a nonprofit organization
  • Familiarity with fund accounting or restricted funds
  • Bachelor’s degree in accounting or finance (in progress or completed)

Additional Information:

Job Posted:
March 04, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
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