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Robert Half Logo Robert Half · Finance

Accounting Assistant

United States, Warrenville · Job Posted June 15, 2026
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Job Description

We are looking for an Accounting Assistant to join our team in Warrenville, Illinois in a Contract to permanent capacity. This position blends accounting support with front-office service, making it ideal for someone who is organized, dependable, and comfortable handling both financial and administrative tasks. The right candidate will contribute to daily receivables and payables activity while delivering attentive assistance to members, visitors, and callers.

Job Responsibility

  • Manage day-to-day accounts receivable activities, including recording incoming payments and maintaining accurate cash receipt documentation.
  • Support accounts payable functions by reviewing invoice details, coding entries, and helping ensure timely processing of payments.
  • Welcome visitors in a courteous manner, respond to general inquiries, and provide assistance to members and affiliates as needed.
  • Handle union dues and other in-person payments, issue provisional receipts, and return accurate change when applicable.
  • Answer incoming phone calls, route inquiries to the appropriate contact, and document messages clearly when direct assistance is not available.
  • Perform administrative support tasks such as filing, organizing records, opening incoming mail, and distributing correspondence to the proper recipients.
  • Prepare large mailings by printing materials, labeling envelopes, and processing outgoing items for postage and sealing.
  • Scan and archive documents to maintain organized, accessible records for accounting and office operations.

Requirements

  • High school diploma or equivalent required.
  • At least 5 years of experience in an accounting support or accounting assistant role.
  • Practical experience with accounts payable, accounts receivable, cash handling, and bank reconciliations.
  • Proficiency with Microsoft Office applications, including Word, Access, and Excel.
  • Working knowledge of QuickBooks and experience coding invoices.
  • Strong written and verbal communication skills with a detail-oriented and customer-focused approach.
  • High level of accuracy, strong organizational skills, and the ability to manage multiple priorities throughout the day.
  • Comfortable learning new systems and using computer-based tools efficiently in a fast-paced office environment.

What we offer

  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
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