Accounting and Business Operations Manager

• Managing and conducting efforts supporting month end & year-end close preparations
• Review and/or preparation forecasts, analysis, project proforma and actual to budget comparisons
• Maintaining accurate and complete financial records and participating in reconciliations and audits
• Overseeing the daily activities of the accounting department and ensuring that all major projects, month-end, and year-end reports are completed accurately and on time
• Qtly tax filings reconciliations and out of state filing and payment audits (collaborate with the PR company who completes them)
• Worker’s Compensation Insurance plan administration – renewals and annual Audits
• Oversight and audit the AP and cost processes and activities
• Investigate and resolve discrepancies in all expense accounts under tight deadlines
• Identify any process and procedure inefficiency and collaborate on solution implementations
• Vendor management and service contracts renewals
• Review necessary source documentation for accounting and operational financial transactions
• file all documents in soft and hard copy folders
• Review contracts for accounting adherence and ensure proper documentation is received and organized
• Review invoices and maintain updated business expense schedules
• Assist with the creation and needed changes of accounting policies and procedures
• Manage Business Insurance renewals and compliance (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
• Conduct annual physical inventory and FA management processes and controls
• Review benefits participant administration and audit monthly bill reconciliations
• Client Contract Management and Compliance
• Create and maintain engineering, profit, sales and business operations reports (client reporting and internal project profitability reporting)
• Track the Operations Purchase Order life cycle to assure all steps are completed within guidelines
• Facilities management/ oversight
• Export Compliance (EAR & ITAR) support administration efforts as needed
• Ensure integration between business and engineering operations
• Oversee business non-finance audits (IT contract compliance, client contract compliance, regulatory)
• Other accounting or business duties as needed and assigned
• Oversight, Audit (and become the Backup) for Multi state Payroll Processing (~45-65 employees)
• Register for company licenses, apply for withholding and UI in new states
• Work with PR Company to complete YE 1099 and W2 reporting
• Audit UI annual reports and rates
• Audit PR Company records for out of state filing and payment compliance
• Maintain time off tracking (PTO, PSL, ETO)

• Bachelor’s degree in Accounting
• 10+ Years relevant and proven work experience in a corporate environment in an Accounting Manager role with same level of responsibilities
• Strong understanding of accounting, finance, and management principles
• Experienced knowledge of audit preparation and document retention requirements
• 5+ years of Payroll processing
• Strong experience with evaluating, developing, and improving department controls, systems, and procedures that increase accuracy and efficiency
• Knowledge of QuickBooks a big PLUS
• Experience in writing and assessing Policies and Procedures for Accounting
• Intermediate user of MS Word, MS Outlook
• Advanced user of MS Excel (pivot tables, linking, charting)
• Strong attention to detail and high % of accuracy in work product
• Strong analytical and judgement skills
• Ability to work with minimal up-front guidance and take ownership of work product
• Comfortable and well able to roll up sleeves be hands on
• Ability to take initiative and collaborate with needed parties to get things resolved and accomplished
• Ability to effectively and consistently prioritize multiple projects simultaneously in a deadline driven environment
• Ability to be firm and professional
• have strong follow-up ability with management, team members, clients, vendors
• Strong ability to assess a situation, gather the facts, collaborate with necessary parties if needed, and present the solutions
• Desires to constantly develop skills and able to research information to identify best solutions and options
• Able to motivate and support the team members when needed as well as help hold each other accountable
• Able to express their concerns as well as their ideas and opinions
• Uses professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work effectively in a collaborative team environment
• Bring knowledge and creativity to the position as well as have the discipline to drive results and follow established processes
• Dynamic thinker, identify risks, and create & implement solutions
• Perseverance with assigned tasks and projects, stay focused with strong discipline

Knowledge of QuickBooks a big PLUS

• 2 weeks PTO
• 8 Holidays
• Insurance Benefits =>Health 90%/ Dental 100%/ Vision 100%
• 401K plan
• flexible schedule
• professional office environment
• casual attire