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Accounting And Administrative Assistant

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Robert Half

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Location:
United States , San Francisco

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Category:
Office Administration

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Contract Type:
Not provided

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Salary:

Not provided
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Job Description:

We are looking for a dedicated Accounting and Administrative Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations while contributing to the smooth functioning of administrative tasks. This position is ideal for someone with a strong foundation in accounting principles and excellent attention to detail. For immediate consideration, please contact Leon Chang directly via Linked-In.

Job Responsibility:

  • Handle mail intake, scanning, distribution, and filing
  • Process, code, and file invoices and documents
  • Reconcile vendor statements and resolve issues
  • Review and code credit card activity
  • Apply payments, credits, and refunds
  • Prepare bank deposits (mobile and physical)
  • Generate AR, payment, and receivable reports
  • Follow up on past‑due balances and send statements
  • Respond to and document inquiries
  • Manage key/fob requests and charges
  • Download and format payroll reports
  • Research and resolve account discrepancies
  • Assist with bank, credit card, and system reconciliations
  • Support financial reports, budgets, forecasts, and filings
  • Organize annual compliance files
  • Follow financial policies and controls
  • Perform other assigned duties

Requirements:

  • Professional, approachable with all stakeholders
  • Team‑oriented and collaborative mindset
  • Handle mail intake, scanning, distribution, and filing
  • Process, code, and file invoices and documents
  • Reconcile vendor statements and resolve issues
  • Review and code credit card activity
  • Apply payments, credits, and refunds
  • Prepare bank deposits (mobile and physical)
  • Generate AR, payment, and receivable reports
  • Follow up on past‑due balances and send statements
  • Respond to and document inquiries
  • Manage key/fob requests and charges
  • Download and format payroll reports
  • Research and resolve account discrepancies
  • Assist with bank, credit card, and system reconciliations
  • Support financial reports, budgets, forecasts, and filings
  • Organize annual compliance files
  • Follow financial policies and controls
  • Perform other assigned duties
  • Clear written and verbal communication
  • Detail‑focused and well organized
  • Strong numerical and analytical skills
  • Effective working independently or on a team
  • Comfortable in fast‑moving, deadline‑driven settings
  • Working knowledge of Excel, QuickBooks, Word, and Adobe Acrobat
  • Experience with AP and AR processes
  • Familiar with Bill.com or similar accounting systems
  • 1–3 years in bookkeeping, basic accounting, or admin support
  • Exposure to nonprofit accounting
  • Experience supporting multiple legal entities
  • Associate’s degree in accounting/finance or equivalent experience
What we offer:
  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan

Additional Information:

Job Posted:
April 27, 2026

Employment Type:
Fulltime
Work Type:
On-site work
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