Accounting Administrator Job at JLL (Phuket)

Accounting Administrator

Beacon Hill is working with a growing company to identify an Accounting Administ...

Location

United States of America , South Brunswick

Salary:

25.00 - 30.00 USD / Hour

Beacon Hill

Expiration Date

Until further notice

Requirements

Hands‑on experience with AIA billing is required
Prior construction or project‑based accounting experience preferred
Strong organizational skills and attention to detail
Dependable work ethic with comfort in a structured, on‑site schedule
Ability to support a small accounting team where responsibilities may overlap

Job Responsibility

Prepare and process construction invoices using AIA billing
Assist with preparing and maintaining contracts using standard construction templates
Maintain and track General Contractor licenses across multiple municipalities and states
Support project closeouts, including lien waivers and required documentation
Assist with improving workflows by reviewing processes and identifying efficiencies
Create, update, and maintain internal procedures related to recordkeeping and reporting
Resolve administrative issues through reporting, data review, and coordination with internal teams
Support office operations including equipment tracking, maintenance coordination, and inventory
Maintain office supply levels, place orders, and verify receipt
Schedule and prioritize administrative tasks to meet deadlines

Fulltime

Accounting Administrator

Our client is seeking an Accounting Administrator to join their growing team. Th...

Location

United States , Neptune, NJ

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

1–3+ years of accounting or accounting support experience
Strong attention to detail and organizational skills
Comfortable working with Excel and accounting systems (ERP experience a plus)
Strong communication skills and ability to interact across departments
Ability to manage multiple priorities and work both independently and collaboratively

Job Responsibility

Serve as a point of contact for employee and vendor accounting inquiries
Process vendor registrations, credit applications, and maintain compliance documentation (W9s, ACH, etc.)
Manage and track timesheets and expense reports, including weekly follow-ups
Review employee expenses for accuracy and policy compliance
Import and reconcile credit card transactions
Maintain employee data (PTO balances, direct deposit, etc.)
Train new hires on timesheet and expense reporting processes
Track AR/AP-related items including expected payment timelines
Support vendor setup, including banking verification
Assist with internal reporting and administrative accounting tasks

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Accounting Administrator

We are looking for an Accounting Administrator to join our team in Raleigh, Nort...

Location

United States , Raleigh

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proficiency in accounts payable (AP) and accounts receivable (AR) processes
Hands-on experience with QuickBooks for accounting tasks and reporting
Strong data entry skills with attention to detail and accuracy
Familiarity with invoice processing and related accounting procedures
Ability to manage multiple tasks and prioritize deadlines effectively
Excellent organizational skills and a commitment to maintaining financial records
Strong communication skills for interacting with vendors, clients, and team members
Prior experience in an accounting or administrative role is preferred

Job Responsibility

Oversee accounts payable and accounts receivable processes to ensure timely and accurate transactions
Utilize QuickBooks to manage financial records and reconcile accounts effectively
Perform precise data entry to maintain organized and up-to-date accounting information
Process invoices, ensuring compliance with company policies and resolving discrepancies as needed
Assist with general administrative tasks related to accounting operations
Collaborate with team members to support month-end and year-end financial reporting
Monitor and resolve any outstanding payment issues with vendors or clients
Maintain accurate documentation and filing systems for all financial transactions
Provide support in auditing and compliance activities as required
Communicate effectively with internal teams and external stakeholders to address accounting queries

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Accounting Administrator

This is a contract-to-hire opportunity, ideal for an accounting professional who...

Location

United States , Davenport

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate’s or Bachelor’s degree in Accounting
5+ years of hands-on accounting or bookkeeping experience
Solid understanding of general ledger and core accounting principles
Experience across multiple accounting functions (AP, AR, payroll, reconciliations, reporting)
Comfort working independently and making informed decisions
A mindset that looks at processes and asks, “Is there a better way?”

Job Responsibility

Managing day-to-day accounting activities using an internal ERP/accounting system
Accounts Payable and Accounts Receivable
Invoice creation and customer billing
Payroll administration
Bank deposits, wire transfers, and account reconciliations
Sales tax administration
Supporting month-end, quarter-end, and year-end close activities
Assisting with audits and financial reporting as needed
Identifying opportunities to streamline or improve accounting processes and controls

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Data Entry Administrator - Accounting

The Accounting Specialist will provide accounting support to major financial acc...

Location

United States , Troy

Salary:

Not provided

Associa

Expiration Date

Until further notice

Requirements

Analytical skills to evaluate, prioritize, and categorize data in various forms and formats
Perform calculations and analysis used in basic accounting
Basic knowledge in proper accounting principles, practices, and procedures
Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level
Knowledge of conflict resolution techniques at a proficient level
Professional communication skills (phone, interpersonal, written, verbal, etc.)
Self-motivated, proactive, detail oriented and a team player
Time management and time critical prioritization skills
High School Diploma or GED Required
1 – 3 years of directly related or closely related experience

Job Responsibility

Provide timely and accurate payment processing by processing accounts payable checks semi-weekly
Input credit and debits to the accounting system in support of the payables work
Develop and maintain reports and files on the Accounts Payable processing
Input general ledger entries for account changes
Develop and maintain reports and files on asset and liability account balances
Develop and maintain regular reports via the company's accounting system
Other duties as assigned

Fulltime

Office Administrator / Accounting Assistant

We are looking for an organized and detail-oriented Office Administrator / Accou...

Location

United States , Christiana

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

At least 2 years of administrative experience in an office environment
Working knowledge of accounts payable and accounts receivable processes
Experience coding invoices and assisting with expense report processing
Strong attention to detail with the ability to maintain accuracy across multiple tasks
Comfortable performing receptionist duties and interacting professionally with employees, candidates, and visitors
Typing speed of 45 to 60 words per minute with solid data entry skills
Fluency in spoken and written Spanish necessary for this role

Job Responsibility

Manage day-to-day front desk and office support activities, including greeting visitors and maintaining a well-organized reception area
Assist with accounts payable and accounts receivable tasks by reviewing documentation, entering financial data, and helping keep records accurate and up to date
Code invoices appropriately and prepare them for timely processing in accordance with established procedures
Process employee expense reports and verify supporting information before submission for payment or reconciliation
Support onboarding activities by welcoming incoming employees, confirming completion of required paperwork, and coordinating distribution of uniforms
Respond to administrative requests from internal teams and help maintain organized files, records, and office documentation
Communicate with vendors, employees, and other contacts regarding routine billing, payment, and administrative inquiries
Provide general clerical support such as data entry, typing, and document preparation to keep office operations running smoothly

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Project Accounting Administrator

We are looking for a detail-oriented Project Accounting Administrator to join ou...

Location

United States , Plano

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

5 + years of experience as a project/accounting administrator in an office environment
Proficiency in Sage 100, Microsoft Office Suite, PowerPoint, Dropbox, and office equipment like scanners and copiers
Strong verbal and written communication skills with attention to detail
Ability to analyze and resolve problems effectively while meeting deadlines
Highly organized with excellent data entry and record-keeping abilities
Familiarity with accounts payable, accounts receivable, and invoice processing
Capability to manage multiple tasks and adapt to new challenges
Knowledge of lien waivers and basic accounting principles

Job Responsibility

Welcome visitors and manage incoming deliveries, including signing for goods and distributing them appropriately
Provide assistance to project managers and their assistants during project closeouts, including coordinating required documentation from subcontractors and superintendents
Handle multiple project closeouts simultaneously and organize files for completed projects
Prepare and send comprehensive electronic closeout packages to clients using DropBox
Support the accounting department by entering overhead payables, distributing them for approval, and reconciling credit card charges
Process checks for subcontractors and maintain accurate records in Sage 100, including updating W-9s, COIs, and subcontractor agreements
Assist with year-end tasks such as archiving prior year files, creating new folders, and preparing storage boxes
Manage vendor updates, filing systems, mailing checks, and other administrative duties as required
Ensure compliance with accounting standards by processing lien waivers and handling accounts payable efficiently
Maintain organized job files and ensure accurate record-keeping for ongoing and completed projects

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Payroll & Accounting Administrator

This position provides payroll expertise and accounting support to Air North and...

Location

Canada , Whitehorse

Salary:

Not provided

Air North, Yukon's Airline

Expiration Date

Until further notice

Requirements

Minimum Grade 12 diploma or equivalent
Diploma in accounting related field or equivalent experience
Experience with Canada Labor Code and various payroll contracts or agreements
Proven ability to manage accounting figures and financial records
Strong computer proficiency and aptitude with data entry and reporting software programs
A strong sense of accountability, honesty, and responsibility in all tasks, supporting the trust that we have built with passengers, partners, and communities
Enthusiasm for contributing to our unique mission, whether that’s through direct customer service, operational excellence, or behind-the-scenes support
Must be a legally entitled to work in Canada

Job Responsibility

Prepares and administers biweekly payroll including processing of timecards, ensuring compliance of leave policies, and overall general payroll compliance
Reconciles various payroll reports, submits various reports, reconciles WCB, year end reports and other related payroll tasks
Process and verify customer payments on accounts
Prepare daily credit card reconciliation and reconcile to bank
Record daily cash transactions and reconcile to bank as support
Communicate with internal and external clients, vendors, and government representatives as required
Assist and cover Accounts Payable or Accounts Receivable to ensure essential functions are covered
Assist in developing payroll policies, credit and financial policies, and initiate continuous improvement programs

What we offer

Phenomenal local and international flight benefits for you and your family
Extra travel benefits such as hotels and cruises
Employer paid health & dental benefits
Group RRSP investment options
Cargo shipping benefits
Vehicle and home heating fuel discounts through Chieftain Energy for you and your family

Fulltime

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