Accounting/Administrative Assistant

• Administer weekly payroll processing, including certified payroll reporting, with a high level of accuracy and timeliness
• Complete onboarding administration by gathering employment documents and entering new team members into the payroll system
• Prepare required payroll-related disbursements such as child support, garnishments, and recurring federal and state tax payments
• Handle unemployment documentation and other employment-related records as needed to support compliance requirements
• Produce monthly union remittance reports, coordinate required organization cards, and update wage and fringe benefit information in the Timberline system
• Arrange employee medical testing and assist with related scheduling and follow-up activities
• Oversee accounts payable tasks by entering invoices, organizing payment activity, and processing checks
• Support accounts receivable functions by issuing customer invoices, recording incoming payments in Timberline, and following up on outstanding balances
• Maintain orderly financial, administrative, and project files, set up new jobs in Timberline, and collect customer tax-exempt certificates and subcontractor insurance documentation when required

• At least 3 years of experience in an accounting, payroll, or administrative support role
• Working knowledge of accounts payable, accounts receivable, invoice processing, and data entry best practices
• Experience processing payroll, including union-related payroll activities and reporting
• Strong organizational skills with the ability to manage confidential information and maintain accurate records
• Ability to prioritize multiple responsibilities and meet recurring weekly and monthly deadlines
• Clear written and verbal communication skills for coordinating with employees, customers, unions, and external agencies

Timberline experience

• Medical insurance
• Vision insurance
• Dental insurance
• Life and disability insurance
• 401(k) plan
• Free online training