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Robert Half Logo Robert Half · Office Administration

Accounting Administrative Assistant

United States, Palm Beach Gardens · Job Posted May 05, 2026
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Job Description

We are seeking a detail‑oriented Accounting Administrative Assistant to support the day‑to‑day financial and administrative operations of a growing Florida‑based organization. This contract role with potential for permanence is ideal for someone with strong administrative skills and hands‑on experience supporting accounting and bookkeeping functions. This position supports the accounting team by handling routine transactional work, maintaining well‑organized financial records, and assisting with back‑office operations in a fast‑paced environment. Prior experience in the construction industry is strongly preferred, and Spanish language skills are a plus.

Job Responsibility

  • Provide administrative support to the accounting function, ensuring financial records and documentation are accurate, complete, and well organized
  • Assist with accounts payable, including invoice processing, coding, payment preparation, and vendor communication
  • Support accounts receivable activities such as invoicing, cash application, payment tracking, and follow-up on outstanding balances
  • Perform bank and credit card reconciliations, identifying and resolving discrepancies in collaboration with the accounting team
  • Assist with cash application and daily transaction posting
  • Enter, update, and maintain accounting data in QuickBooks, ensuring timely and accurate records
  • Support accounting workflows related to Sage Intacct, as needed
  • Assist with general back-office and administrative tasks supporting month-end and ongoing accounting processes
  • Collaborate with internal departments to support accurate reporting and timely financial information

Requirements

  • Experience performing full-cycle bookkeeping in a business environment
  • Working knowledge of QuickBooks for day-to-day accounting and financial record maintenance
  • Hands-on experience with accounts payable, accounts receivable, and bank reconciliations
  • Strong attention to detail with the ability to maintain accuracy across multiple financial tasks
  • Ability to organize priorities effectively and meet deadlines in a fast-moving setting
  • Construction industry experience is preferred
  • Spanish language skills are preferred

Nice to have

  • Construction industry experience
  • Spanish language skills

What we offer

  • Medical
  • Vision
  • Dental
  • Life and disability insurance
  • 401(k) plan
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