CrawlJobs Logo
Robert Half Logo Robert Half · Finance

Accounting Administrative Assistant

United States, Queensbury · Job Posted April 10, 2026
Apply Position
Job Link Share

Job Description

This is a temporary opportunity with the potential to go permanent, ideal for someone who enjoys hands-on accounting work while supporting a Controller in a collaborative, laid-back office environment. This is a fully onsite position in Queensbury, NY. In this role, you’ll work directly with the Controller to support day-to-day accounting operations across multiple companies, including bank reconciliations, general ledger work, and assisting with AR/AP.

Job Responsibility

  • Assisting with bank reconciliations across multiple accounts
  • Supporting general ledger maintenance and month-end close processes
  • Helping clean up and organize financial records and reporting
  • Assisting with sales tax tracking and filings
  • Supporting AP and AR functions, including invoice processing and payment tracking
  • Assisting with AR collections and following up on outstanding balances
  • Working with time and materials billing across multiple entities
  • Helping manage a high volume of receivables across core companies
  • Assisting with intercompany transactions, including labor and equipment billing between entities
  • Supporting tracking of internal and external project-related costs
  • Assisting with WIP (Work in Progress) reporting and job cost tracking
  • Providing backup support for payroll processing (1–2 days per week as needed)
  • Assisting with general administrative and accounting-related tasks to support the Controller

Requirements

  • 3–5 years of accounting or accounting support experience
  • Experience with bank reconciliations, general ledger, and month-end close
  • Understanding of accounts payable and accounts receivable processes
  • Strong attention to detail and ability to work independently
  • Ability to manage multiple priorities in a fast-paced environment

Nice to have

  • Experience in construction or multi-entity environments
  • Familiarity with Sage (Sage 100 or Sage Intacct)
  • Experience with WIP reporting or job costing

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
Robert Half - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Accounting Administrative Assistant

8 matching positions

Accounts Assistant

Are you an organised and detail-oriented individual looking for an Accounts role...
Location
Location
United Kingdom , Swanley
Salary
Salary:
14.00 - 15.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in accounts administration, preferably in a similar role
  • Proficiency in SAGE 50 or similar accounting software
  • Strong attention to detail and excellent organisational skills
  • Ability to work independently and as part of a team
  • Good communication skills, especially when liaising with suppliers and clients
Job Responsibility
Job Responsibility
  • Sales & Purchase Ledger Management: Maintain accurate records and ensure timely processing
  • Invoice Processing: Manage and process invoices with precision and efficiency
  • Chasing Money: Follow up on outstanding payments and maintain healthy cash flow
  • Checking Supplier Statements: Verify and reconcile supplier statements to ensure accuracy
  • Bank Reconciliations: Conduct bank reconciliations and manage credit card statements to keep our financials on track
What we offer
What we offer
  • Weekly Pay
  • Up to 28 days annual leave
  • Access to free eyecare vouchers
  • Temp of the Month awards
  • Timesheets can be completed on mobile devices
  • Perks at work
  • Discount schemes
  • Access to Well-being platforms
  • Fulltime
Read More
Arrow Right

Junior Accountant / Accounting Assistant

We are looking for a detail-oriented Junior Accountant / Accounting Assistant to...
Location
Location
Salary
Salary:
Not provided
zazz.io Logo
Zazz
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Diploma or certificate in Accounting, Finance, or Business Administration
  • 1 to 3 years of experience in bookkeeping or accounting support roles
  • Strong experience with QuickBooks Online (preferred)
  • Strong attention to detail and high accuracy
  • Proficient with spreadsheets (Excel or Google Sheets)
  • Good communication skills for client follow-ups
  • Ability to work independently and meet deadlines
  • Organized, reliable, and able to handle routine tasks consistently
Job Responsibility
Job Responsibility
  • Prepare and send client invoices accurately and on time
  • Ensure invoices match contracts, POs, and timesheets where applicable
  • Maintain an organized invoicing schedule and track payment terms
  • Monitor outstanding receivables and maintain an AR aging report
  • Send courteous but firm payment reminders
  • Follow up with clients regarding overdue payments
  • Document all communication regarding AR
  • Record transactions daily in QuickBooks (desktop or online)
  • Reconcile bank accounts, credit cards, and payment processors
  • Maintain clean and accurate financial records
What we offer
What we offer
  • Competitive salary for a junior role
  • Training on internal processes and tools
  • Growth opportunities within the finance team
  • Stable, long-term position in a growing tech company
  • Fulltime
Read More
Arrow Right

Accounts Assistant

We are seeking an experienced and motivated Accounts Assistant to join a leading...
Location
Location
United Kingdom , Fordingbridge
Salary
Salary:
28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience working as an Accounts Assistant
  • Excellent organisational skills and attention to detail
  • Confident user of Microsoft office
  • Experience of working within a busy Accounts department
  • Able to work to tight deadlines
Job Responsibility
Job Responsibility
  • Processing 500 purchase ledger invoices per month
  • Assisting with queries through telephone and email
  • Management of supplier and invoice queries
  • Preparing payment runs
  • Reconciling credit cards
What we offer
What we offer
  • 4pm finish every Friday
  • fresh fruit
  • free parking
  • excellent working environment
  • Fulltime
Read More
Arrow Right

Accounts Assistant

Temporary Accounts Assistant position with potential for permanent role. Seeking...
Location
Location
United Kingdom , Gateshead
Salary
Salary:
24000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong experience in Accounts Payable / Purchase Ledger administration
  • Excellent attention to detail and commitment to accuracy
  • Good communication skills for handling supplier queries professionally
  • Ability to work independently and collaboratively within a team
  • Experience with purchase ledger systems or accounting software is desirable
  • Proactive, reliable, and eager to contribute in a fast-paced environment
Job Responsibility
Job Responsibility
  • Process Purchase Invoices: Accurately code invoices and resolve approval issues to ensure timely processing
  • Supplier Management: Set up new supplier accounts and maintain existing details in the purchase ledger
  • Reconciliation: Conduct monthly supplier statement reconciliations to ensure accuracy and compliance
  • Expense Processing: Handle credit card statements and employee expenses efficiently and accurately
  • Payment Preparation: Prepare weekly payment runs to support smooth operations
  • Spreadsheet Maintenance: Maintain spreadsheets to assist with processing complex or repetitive invoices efficiently
  • Supplier Queries: Manage supplier enquiries via phone and email, escalating or redirecting non-Accounts Payable queries as needed
  • Ad Hoc Support: Assist the wider Accounts team as required and collaborate to ensure smooth departmental operations
What we offer
What we offer
  • Discount Vouchers: Exclusive savings at high street brands
  • Eye Care Vouchers: Supporting your vision health
  • Pension Scheme Option: Employer contributions to help invest in your future
  • 28 Days Paid Annual Leave: Accrue leave weekly for well-deserved breaks
  • Potential Temp-to-Perm: Opportunity to secure a permanent role for the right candidate
  • Free on-site parking
  • Fulltime
Read More
Arrow Right

Accounts Administrator

Join Our Team as an Accounts Administrator! Are you ready to be part of an award...
Location
Location
United Kingdom , Northampton
Salary
Salary:
30000.00 - 32500.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Proven experience in an accounts administration role
  • Experienced in using Sage 50
  • Strong understanding of accounting principles and practises
  • Proficiency in accounting software and MS Office Suite
  • Excellent attention to detail and organisational skills
  • Strong communication skills, both written and verbal
  • Ability to work independently and as part of a team
  • A valid driving licence is required
Job Responsibility
Job Responsibility
  • Managing day-to-day financial transactions
  • Preparing invoices and processing payments
  • Maintaining accurate financial records and reports
  • Assisting with budget preparation and forecasting
  • Collaborating with internal teams to support project needs
  • Providing exceptional support to our clients and suppliers
  • Handling queries related to accounts and payments
What we offer
What we offer
  • Pension contribution matching
  • A supportive and friendly working environment
  • A chance to be part of exciting projects and initiatives in the events industry
  • Fulltime
Read More
Arrow Right

Accounts Assistant

An exciting opportunity for an Accounts Assistant to join a highly reputable com...
Location
Location
United Kingdom , Chelmsford
Salary
Salary:
24000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administration and communication skills
  • Proficiency in Microsoft Office applications (Word, Outlook, Excel)
  • Impeccable organisational skills and a keen eye for detail
  • Assertive and proactive mindset
  • Flexibility and adaptability
  • Exceptional interpersonal skills
  • Valid driver's licence
Job Responsibility
Job Responsibility
  • Processing purchase ledger and sales ledger invoices
  • Conducting supplier and client account reconciliations
  • Handling financial tasks including processing subcontractor invoices, preparing accounting journals, and carrying out balance sheet reconciliations
  • Assisting in the production of departmental reports and contributing to the preparation of the annual budget
  • Supporting the Financial Controller with ad-hoc tasks
What we offer
What we offer
  • Supportive and professional environment
  • Opportunity to expand skills and knowledge
  • Fulltime
Read More
Arrow Right

Accounts Assistant

An exciting opportunity for an Accounts Assistant to join a highly reputable com...
Location
Location
United Kingdom , Chelmsford
Salary
Salary:
24000.00 - 28000.00 GBP / Year
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong administration and communication skills
  • Proficiency in Microsoft Office applications (Word, Outlook, Excel)
  • Impeccable organisational skills and a keen eye for detail
  • An assertive and proactive mindset
  • Flexibility and adaptability
  • Exceptional interpersonal skills
  • Valid driver's licence
Job Responsibility
Job Responsibility
  • Processing purchase ledger and sales ledger invoices
  • Conducting supplier and client account reconciliations
  • Handling financial tasks including processing subcontractor invoices, preparing accounting journals, and carrying out balance sheet reconciliations
  • Assisting in the production of departmental reports and contributing to the preparation of the annual budget
  • Supporting the Financial Controller with ad-hoc tasks
  • Fulltime
Read More
Arrow Right

Accounts Administrator

Are you passionate about numbers and thrive in a dynamic environment? Our client...
Location
Location
United Kingdom , Bromley
Salary
Salary:
14.00 - 16.00 GBP / Hour
https://www.office-angels.com Logo
Office Angels
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Previous experience working within a small accounting team
  • Strong accuracy and efficiency in processing financial transactions
  • Excellent organisational skills to manage your workload effectively
  • A proactive approach to building relationships and solving problems
  • A self-motivated attitude, with the ability to prioritise tasks according to business needs
Job Responsibility
Job Responsibility
  • Promptly record supplier invoices and resolve any queries with internal departments and suppliers
  • Complete supplier statement reconciliations by the 5th working day of each month for key suppliers
  • Ensure timely approval of invoices and create proposed supplier payment runs
  • Timely raise and post sales ledger invoices while maintaining strong relationships with project teams for accurate valuation submissions
  • Ensure customer records are accurate and up-to-date
  • Daily reconciliation of all company bank accounts and posting of receipts
  • Promptly allocate payments made to supplier accounts
  • Manage company credit/debit cards, ensuring adherence to procedures and accurate transaction recording
  • Assist in the preparation of monthly management accounts and provide support to project teams
  • Participate in identifying and implementing improvements in financial processes
What we offer
What we offer
  • Supportive Environment: Work alongside a dedicated financial controller and a collaborative team
  • Professional Growth: Engage in continuous improvement initiatives and enhance your skill set
  • Dynamic Workplace: Be part of a vibrant organisation that values trust, communication, and creativity
  • Fulltime
Read More
Arrow Right