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Robert Half Logo Robert Half · Office Administration

Accounting & Administrative Assistant

United States, Syracuse · Job Posted April 27, 2026
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Job Description

Nick Corieri with Robert Half is looking for an Accounting & Administrative Assistant to join a construction-focused organization in Syracuse, New York. This permanent, on-site position is suited for someone who enjoys keeping financial records accurate while also helping the office run smoothly. The ideal candidate will be comfortable supporting payroll, accounting activities, and day-to-day administrative tasks in a collaborative environment.

Job Responsibility

  • Support weekly payroll activities by organizing time-related data, updating records, and helping ensure timely processing
  • Prepare recurring payroll-related reports for county agencies and New York State while maintaining documentation for compliance purposes
  • Complete prevailing wage reporting and review subcontractor payroll submissions to verify accuracy and required information
  • Assist with accounting operations by helping post journal entries and maintain organized general ledger records
  • Contribute to job cost tracking by entering financial data and helping compare project costs against accounting records
  • Perform bank account balancing tasks and support reconciliation work related to payroll and the general ledger
  • Create, update, and maintain spreadsheets and internal documents that help project managers monitor reporting, project status, and supporting records
  • Keep payroll, accounting, and office files current and well organized for efficient retrieval and audit readiness
  • Track company equipment and other assets while helping coordinate routine office administration, mail handling, and document distribution

Requirements

  • At least 2 years of experience in an accounting, payroll, or administrative support role
  • Working knowledge of accounts payable, accounts receivable, invoice processing, and accurate data entry practices
  • Experience assisting with payroll administration and maintaining detailed financial records
  • Proficiency with Microsoft Excel and Microsoft Office for reporting, tracking, and document preparation
  • Familiarity with Sage Timberline or similar accounting software used in construction or project-based environments
  • Strong attention to detail with the ability to manage multiple responsibilities in a structured office setting
  • Clear communication skills and the ability to work effectively with internal teams, subcontractors, and project staff

What we offer

  • Medical insurance
  • Vision insurance
  • Dental insurance
  • Life and disability insurance
  • 401(k) plan
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