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Robert Half Logo Robert Half · Office Administration

Accounting Administrative Assistant

United States, Maitland · Job Posted April 12, 2026
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Job Description

We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization.

Job Responsibility

  • Schedule and coordinate meetings, manage calendars, and process expense reports using Concur
  • Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing
  • Organize and oversee project site and office events to ensure seamless execution
  • Manage incoming and outgoing mail distribution and maintain office supply inventory
  • Maintain both physical and digital records in compliance with established retention guidelines
  • Provide reception coverage and prepare data in various formats as needed
  • Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes
  • Ensure audit compliance by maintaining accurate and up-to-date records
  • Perform additional administrative duties as assigned to support team operations

Requirements

  • At least 1 year of experience in administrative or accounting support roles
  • Proficiency in managing accounts payable, coding invoices, and performing bank reconciliations
  • Familiarity with Concur and other expense reporting systems
  • Strong organizational skills, including the ability to coordinate schedules and manage purchasing functions
  • Experience with budgeting, expense accruals, and billing processes
  • Ability to handle mail distribution, maintain office supplies, and manage electronic and physical records
  • Excellent communication skills, with the ability to provide receptionist support and assist with applicant screenings
  • Knowledge of audit compliance procedures and record maintenance

What we offer

  • medical, vision, dental, and life and disability insurance
  • eligible to enroll in our company 401(k) plan
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