Accounting & Admin Support Job at Octagon Professionals (Wageningen)

Accounting Admin

This role is a great opportunity to move from an administrative position into a ...

Location

United States , Mason

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

High school diploma or GED
Strong typing and number entry (10-key) skills
Good Excel skills (basic formulas, sorting, organizing data)
Attention to detail and accuracy
Ability to research and solve problems
2–5 years of experience in administrative, data entry, or support roles

Job Responsibility

Process invoices and payments accurately and on time
Review invoices and assign them to the correct categories
Enter and update financial data in internal systems
Verify vendor and payment information
Help set up new vendors
Support purchase orders and ensure they follow company guidelines
Research and fix issues with invoices or payments
Assist with small cash transactions when needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan
Free online training

Fulltime

Accounting Admin

We are looking for an Accounting Admin to support day-to-day financial operation...

Location

United States , Addison

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Experience with core accounting operations, including accounts payable, accounts receivable, and billing support
Proven ability to perform account reconciliations, including monthly bank reconciliation work
Strong understanding of general accounting functions and accurate transaction processing
Ability to manage detailed financial data in spreadsheets and accounting or donation management systems
Experience supporting month-end close activities and maintaining organized backup documentation
Strong attention to detail, time management, and follow-through in a deadline-driven environment
Effective written communication skills for preparing reports and coordinating with internal teams

Job Responsibility

Record daily donation receipts from the Kindful platform in the organization’s accounting records with a high level of accuracy
Process check payments by entering them into Kindful and the applicable financial system in a timely manner
Create and maintain project records in Kindful to support tracking and reporting needs
Update internal donation tracking documentation for student-related contributions and ensure information remains current
Complete monthly bank reconciliations and investigate discrepancies to support accurate financial reporting
Gather American Express supporting documentation each month and assign coding by team for proper expense tracking
Compare fundraising transactions against bank activity on a monthly basis to confirm completeness and accuracy
Perform remote deposit capture for received checks and ensure deposits are recorded correctly across systems
Prepare and distribute weekly reporting updates to team leaders and assist the Senior Accountant with additional accounting tasks as needed

What we offer

Medical, vision, dental, and life and disability insurance
401(k) plan

Executive Admin Support

We are seeking an Executive Admin Support temp who oversees and performs all adm...

Location

United States , Los Angeles

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

A minimum of 4 years demonstrated experience providing administrative support to executive management staff or office management experience
Two years of college
Bachelor's degree preferred
Relevant work experience may be substituted for college level education
Proficient in computerized accounting systems, Excel and Word
Strong attention to detail, accuracy, time management and work prioritization

Job Responsibility

Assist in the management of the two executives’ office, including answering phone calls, filing maintenance and organization, preparing documents, composing routine correspondence and announcements, receiving visitors, faxing/receiving messages and correspondence, and expediting mail handling
Maintain the two executives’ daily work schedule and acquire documents and information as needed by the executives
Update and manage the executive’s appointment calendar and Departmental task list
Maintain filing system and further develop to make more efficient
Coordinate and assist with the completion of special projects, including research, documentation, spreadsheet development and presentation design
Assist with meeting preparation and implementation, including drafting, copying and distributing meeting agendas, presentation materials, correspondence and minutes
Assist with making course, event and travel arrangements
Maintain tickler files for corporate time tables, and provide back-up for the executive suite and for outgoing mail processing as needed
Other duties as assigned

What we offer

medical
vision
dental
life and disability insurance
401(k) plan
free online training

Port Operations Admin Support

Join our team as a Port Operatons Admin Support, supporting the preparation and ...

Location

Greece , Athens

Salary:

Not provided

TUI

Expiration Date

Until further notice

Requirements

Excellent communication skills in English language, both written and oral
Experience in a financial accounting role, preferably within a port agency or maritime industry would be a plus
Previous experience of financial reporting, proforma invoicing, port cost forecasting and port-related financial documentation is required
An analytical mindset with the ability to interpret financial data
Good office administration and organizational skills with a keen eye for attention to detail
Knowledge of Microsoft Office programs

Job Responsibility

Prepare proforma invoices for port services across all ports in Greece based on provided data and cost inputs
Ensure all expected costs are correctly entered, detailed, and documented
Verify data accuracy and flag inconsistencies or missing information to the Supervisor
Maintain proper records and documentation of all proforma invoices
Assist in the preparation of port cost forecasts by compiling and updating cost data
Update forecasts with latest information received from subagents and internal teams
Track differences between forecasted and actual costs and report variances
Support the Supervisor in maintaining accurate and up-to-date forecasting files
Support the preparation of Disbursement Accounts (D-As) by ensuring all required cost data is complete and accurate
Liaise with the billing department to provide necessary documentation and clarifications

What we offer

Attractive remuneration
discretionary bonus schemes
generous travel benefits
extensive health & well-being support
Flexible working
Access the TUI Learning Hub
opportunities to work on global projects and teams
Get involved with incredible local charity and sustainability initiatives like the TUI Care Foundation

Fulltime

Accounting & Admin Manager

We are looking for an experienced Accounting & Admin Manager for an onsite posit...

Location

United States , Turners Falls

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Proven experience in accounting and human resources
Knowledge of month-end close procedures
Familiarity with financial statements and account reconciliation practices
Proficiency in managing journal entries and accounts payable
Experience with employee onboarding, benefits administration, and HR practices
Ability to manage compensation and performance management systems effectively
Excellent organizational and communication skills
Proficiency in relevant accounting software and tools
Support and implement hiring and training based on mission, values and priorities
PHR or SHRM-CP preferred or willing to become credentialed

Job Responsibility

Assist with month-end close processes, ensuring accuracy and timely reporting and other general accounting as needed
Assist with Payroll preparation as needed
Prepare and analyze financial statements, ensuring compliance with industry standards
Reconcile accounts and review journal entries to maintain accurate financial data
Coordinate employee onboarding processes, including benefit enrollment and orientation
Manage compensation and benefits programs to support employee satisfaction
Develop and update the employee handbook to align with organizational policies
Handle accounts payable operations, ensuring efficient payment processes
Ensure full compliance with regulatory requirements (EEO/AA/FMLA, ADA etc.)
Monitor employee performance and provide support for skill development initiatives

What we offer

medical, vision, dental, and life and disability insurance
eligible to enroll in our company 401(k) plan

Customer Support Admin

Customer Support Admin role for a Medical Devices Company. Primary focus on moni...

Location

United States , San Diego

Salary:

19.00 - 25.00 USD / Hour

MillenniumSoft Inc

Expiration Date

Until further notice

Requirements

3+ years in business collections or account reconciliation
preferably in a manufacturing environment
Excel skills - Vlookup, Pivot tables
Analytical skills
problem solving skills
reconciliation skills
collection skills
Strong interpersonal skills, tact, persistence, analytical & critical thinking skills, patience, strong customer service orientation
excellent follow through
strong verbal and written skills

Job Responsibility

Primary responsibility for monitoring accounts receivable balances
perform collection functions on assigned accounts
resolve customer issues related to non-payment
conduct payment negotiation, & reconcile accounts as needed to determine action needed
Escalates accounts as necessary
Works closely with Contracts, Credit, Billing, Database, Asset Management, Reconciliation team, and Accounts Receivable areas to identify and resolve issues affecting timely account payment
maintain our culture with a positive team environment
Assist in other areas as directed by Supervisor
Collect customer payments in accordance with payment due dates
communicate with customers in a positive and friendly manner

Fulltime

Sales Support & Admin Specialist

The Sales Support & Administration Specialist is responsible for providing tacti...

Location

United States , Saint Paul

Salary:

54000.00 - 77000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Advanced knowledge of Respiratory Health business & processes
Associate’s degree in related field, or equivalent work experience
3+ years industry experience required and progressive experience in a customer service role
High level of reasoning ability to successfully resolve a variety of patient, clinical and business issues
Strong critical thinking and problem-solving skills
Exceptional written, verbal, and interpersonal communications and presentation skills
Detail orientated with superior planning and organizational skills
Proficiency in Microsoft Office Software

Job Responsibility

Triage inquiries from RH Sales related to home care orders including description and/or clarification of internal processes, current state, and insurance/patient coverage
Manage selected accounts in open territories by proactively reaching out and providing follow up when requested
Lead initiatives to support organizational efficiencies based on strategic pillars
Resolve order processing delays and issues by collaborating with Patient Care Services and sales
Identify and raise process improvement opportunities to alleviate administrative burden for RH Sales
Manage incoming calls from healthcare teams and hospital discharge planners
Promote an understanding of how to apply sales tools to manage & drive sales growth
Make recommendations to leadership on how to accelerate revenue based on vast knowledge of our customer based
Proactively manage patient pipeline and partner with Patient Care Services to ensure order efficiency for assigned accounts
Provide assigned accounts with exceptional customer service: Exceed expectations when fulfilling customer requests

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

Sales Support & Admin Specialist

The Sales Support & Administration Specialist is responsible for providing tacti...

Location

United States , Saint Paul

Salary:

54000.00 - 77000.00 USD / Year

Baxter

Expiration Date

Until further notice

Requirements

Advanced knowledge of Respiratory Health business & processes
Associate’s degree in related field, or equivalent work experience
3+ years industry experience required and progressive experience in a customer service role
High level of reasoning ability to successfully resolve a variety of patient, clinical and business issues
Strong critical thinking and problem-solving skills
Exceptional written, verbal, and interpersonal communications and presentation skills
Detail orientated with superior planning and organizational skills
Proficiency in Microsoft Office Software

Job Responsibility

Triage inquiries from RH Sales related to home care orders including description and/or clarification of internal processes, current state, and insurance/patient coverage
Manage selected accounts in open territories by proactively reaching out and providing follow up when requested
Lead initiatives to support organizational efficiencies based on strategic pillars
Resolve order processing delays and issues by collaborating with Patient Care Services and sales
Identify and raise process improvement opportunities to alleviate administrative burden for RH Sales
Manage incoming calls from healthcare teams and hospital discharge planners
Promote an understanding of how to apply sales tools to manage & drive sales growth
Make recommendations to leadership on how to accelerate revenue based on vast knowledge of our customer based
Proactively manage patient pipeline and partner with Patient Care Services to ensure order efficiency for assigned accounts
Provide assigned accounts with exceptional customer service: Exceed expectations when fulfilling customer requests

What we offer

Medical and dental coverage that start on day one
Insurance coverage for basic life, accident, short-term and long-term disability, and business travel accident insurance
Employee Stock Purchase Plan (ESPP), with the ability to purchase company stock at a discount
401(k) Retirement Savings Plan (RSP), with options for employee contributions and company matching
Flexible Spending Accounts
Educational assistance programs
Paid holidays
Paid time off ranging from 20 to 35 days based on length of service
Family and medical leaves of absence
Paid parental leave

Fulltime

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Accounting & Admin Support

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