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This position is responsible for managing BPC activity and Foundation funds within multiple departments in the College of Agriculture. Key duties include handling accounts payable and receivable for Foundation funds and proactively monitoring BPC activity throughout the month to identify and prevent fraudulent activity. Additionally, the role provides support to faculty by assisting with Concur reports, covering both BPC and travel-related expenses.
Job Responsibility:
Assists the Dept Heads with management of all the Foundation accounts
Utilizes a computerized accounting program to manage all the Foundation financial records of accounts and sub accounts
Compiles, scans and transmits the daily deposits and expense requests to the KSU Foundation in a timely fashion
Ensure that all IRS requirements are met, and all vendors have a completed W-9 form on file, to ensure that all vendors are properly 1099 reported
Posts checks received into the accounting system
Ensure checks payable to vendors are processed and distributed to vendors in a timely manner
Monitors all Foundation and assigned account balances and prepare reports on the activity within the accounts
Must be knowledgeable in accounting practices, policies and rules and regulations to ensure that all communication is articulated in an easy-to-understand manner to other agency personnel
Manages the procurement card program for Entomology, Ag Economics, and Communication and Ag Education
Includes assisting faculty and staff with the application process, monitoring and verifying statements, receipts, transaction logs and understanding the proper usage of the card
Ensures the e-form documents are completed for payment, once the signed statement, log and original receipts are received for all cards within the departments
Completes interfund vouchers by matching departmental requisitions with expenditures
Provide guidance and occasional coaching to faculty for Concur procedures
Prepare monthly BPC reports for departmental vehicle fleet fuel cards
Enter sales tax information into spreadsheet for production of Monthly Sales Tax Report for all service clearing accounts
Submit monthly sales tax report
Requirements:
Requires a high school diploma (or equivalent) and two years of relevant experience
Requirements may be met through a combination of education and experience
Nice to have:
Two years of experience in computer-based accounts payables or accounting software
Computer proficient/ability to learn new systems
Strong written and verbal communication skills
Ability to learn quickly, determine priorities, take initiative, and work independently
Customer-service oriented
Strong attention to detail
Knowledge or experience in accounts payable functions
Experience with K-State BPC processes
Higher education certificate or degree in a related field