Account Payable

Ensure that all vendors are paid according to the agreed terms and to Four Seasons policies and procedures

• Maintain alphabetical files by vendor containing complete invoices and backup attached to the cheques for efficient access after payment
• Ensure all payments are made correctly and with the correct authorization (approved PO), evidence of receipt, invoice or delivery slip and Accounts Payable stamp
• Process all Accounts Payable invoices and manual cheques through the computer system
• Complete wire authorization forms for wire transfer and ensure it is signed by two authorized signatories (from Groups A & B) and ensure all applicable backup supports the transfer
• Ensure all standing orders for electronic disbursements are approved in accordance with the normal payment procedures and signed by the cheque signatories
• Verify and process Expense Reports and Petty Cash reimbursements ensuring compliance with key controls
• Forward all stop payment and void cheques to the Staff Accountant / Assistant Director of Finance for journalizing
• Reconcile vendor statements as they are received, with reconciling items, including any correspondence from the vendor clearly indicated and resolve all discrepancies directly with the vendor
• Prepare manual cheques as they are required if directed by Director of Finance or Assistant Director of Finance
• Run the required reports at month end to close the Accounts Payable cycle
• Ensure all goods received and services provided, but not yet invoiced, are properly accrued and expensed and that the outstanding liabilities for other accruals are accurate and agree to all supporting documentation
• Prepare journal entry for accrual of invoices received after closing and for goods and services received, but not yet invoiced
• Maintain a separate file for purchases of all operating equipment items (china, glass, silver and linen) and capital items under the direction of the Assistant Director of Finance
• Assist in the preparation of all Accounts Payable documentation for microfilming on an annual basis if needed
• Maintain, and constantly update, an approved vendor listing file
• Answer telephones and record messages accurately
• File documents and reports
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance

• Competitive Salary, wages, and a comprehensive benefits package
• Excellent Training and Development opportunities
• Employee Discount for stays at any Four Seasons worldwide
• Complimentary Dry Cleaning for Employee Uniforms
• Complimentary Employee Meals