Account Operations Specialist Job at Wilson, Sonsini, Goodrich & Rosati (Palo Alto)

Senior Specialist Account Operations

Manage the conversion processes of orderbook of assigned wholesale partner(s) wh...

Location

Czech Republic , Prague

Salary:

Not provided

Adidas

Expiration Date

September 30, 2027

Requirements

Master degree, preferably in business administration
Minimum 3 years of experience, mostly in Customer Service, Sales or Sales Development
International background is a plus
Solid Change Management skills
Strong interpersonal skills (e.g. communication, negotiation, relationship management)
Strong functional skills (e.g. Customer Service, Sales, Finance)
Commercial and business acumen
Mental flexibility, initiative and determination
Fluent in written and spoken English. Skills and abilities in other language are a plus
Advanced working knowledge of MS Office, SAP, Salesforce and MicroStrategy

Job Responsibility

Manage the conversion processes of orderbook of assigned wholesale partner(s) while offering reliable, relevant and competitive service levels, and establishing the most effective and efficient framework for the Customer Service organization.
Deliver best in class service to an assigned account group, working in partnership with the Sales organization and key departments to achieve the company strategic business plan.
Be an expert in all operational and commercial areas, ensuring excellent Customer Service is always delivered.
Actively challenge working methods and practices. Propose and implement practical enhancements.
Manage day to day customer requests with the aim to resolve queries and provide creative and efficient solutions.
Collaborate with our wholesale accounts and partners to ensure efficient and accurate customer set-up.
Coordinate new customer set-ups and changes to customer data in cooperation with relevant internal departments
Set up and/or authorize order and invoice value date in accordance with the applicable value date and signature regulations
Order book management from order to invoice to ensure orderbook transparency and conversion.
Process and handle all types of orders and contracts

Avp - Custody Operations (Tax Operations Specialist)

Lead corporate action taxation within Brazil Tax Operations (Custody), ensuring ...

Location

Brazil , São Paulo

Salary:

Not provided

Citi

Expiration Date

Until further notice

Requirements

Minimum 5 years of experience
Knowledge of tax regulations/regulatory reporting/custody operations relevant to the business scope
Demonstrated ability to manage complex, high-risk, and time-sensitive processes
Strong data analysis and reconciliation skills
Ability to anticipate vulnerabilities and implement effective mitigation strategies
Excellent communication and stakeholder management skills across all seniority levels
Strong organizational and coordination capabilities with the ability to orchestrate multiple parties
Problem-solving mindset with attention to detail and accountability
Ability to drive initiatives, influence outcomes, and operate in a fast-paced environment
Bachelor's degree or equivalent experience

Job Responsibility

Manage tax calculations related to corporate events ensuring alignment with relevant internal stakeholders
Orchestrate the respective tax operational processes for corporate action events, ensuring accurate classification and tax treatment
Review and validate event characteristics / Tax component with Product, and Corporate Tax
Monitor processing performance, ensuring alignment with Technology and resolution of system constraints or defects
Partner with Technology teams to ensure system capability, performance monitoring, and defect resolution
Establish and promote a robust risk management and tax compliance culture within the team, implementing preventive and detective controls
Identify, assess, and mitigate operational and regulatory risks across tax processes
Proactively conduct root cause analysis for incidents and implement sustainable solutions
Ensure strict adherence to local regulations, internal controls, and audit requirements concerning to the activities in-scope
Develop and implement effective strategies for managing exceptions and classification discrepancies, coordinating with global teams for resolution and standardization

Fulltime

AP & Payment Operations Specialist

As our AP & Payment Operations Specialist, you’ll be the person who owns and ens...

Location

Luxembourg , Luxembourg

Salary:

Not provided

Satispay

Expiration Date

Until further notice

Requirements

At least 3–4 years of hands-on experience in accounts payable, payment operations, or treasury back-office environments managing vendor payment queues
Comfortable working inside ERP environments—with SAP 4 HANA being strongly preferred
Navigated multiple banking platforms simultaneously
Exposure to cash management or reconciliation tools is a plus
Fluent in English
Fully at ease collaborating with both internal business teams and external vendors verbally and in writing
Exposure to an international corporate or fintech environment is a major advantage
Thrives in a scaling environment
Adaptable and proactive
Organized and detail-oriented

Job Responsibility

Run end-to-end vendor payment cycles directly across our banking platforms, utilizing invoices and purchase orders from SAP, while managing and prioritizing the payment queue based on due dates and urgency
Investigate and resolve transactional discrepancies, eliminate duplicate payment risks, clear delayed or unmatched invoices, and accurately handle payroll-adjacent flows such as pension contributions and loan deductions
Maintain and scale the payment workflow, document processes within a robust operational playbook, and partner with the Treasury Manager to bridge structural gaps and automate payment flows via SAP bank connectivity
Serve as the central point of contact for internal payment requests, collaborate with Accounting and Procurement for smooth handoffs, and align with Controlling to maintain high internal standards and audit readiness

What we offer

Private insurance for you and your family
Psychological support with Serenis
Mental health workshops
Stock Option Plan
Meal vouchers
Relocation support if you're moving countries
Professional development programs
Internal mobility
Language courses with Preply
Unlimited PTO

Fulltime

Loan Operations Specialist

An organization in Meriden, CT is seeking a detail-oriented Loan Operations Spec...

Location

United States , Meriden

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Previous experience in loan operations, banking operations, loan servicing, or financial services preferred
Strong attention to detail and organizational skills
Ability to manage multiple tasks and deadlines in a fast-paced environment
Proficiency with Microsoft Office Suite and financial or loan processing systems
Strong communication and problem-solving skills
High school diploma or equivalent required
additional education in finance, business, or a related field is a plus

Job Responsibility

Process and review loan-related transactions and documentation
Maintain and update loan records in internal systems
Verify account information, payment activity, and supporting documents for accuracy
Assist with loan boarding, servicing, payoffs, and maintenance activities
Research discrepancies and resolve operational issues in a timely manner
Communicate with internal departments and external partners regarding loan status and documentation
Ensure compliance with company procedures and regulatory requirements
Support reporting, filing, and other administrative tasks related to loan operations

What we offer

Medical, vision, dental, and life and disability insurance
enrollment in company 401(k) plan

Fulltime

Operations Specialist - Banking

Apex is seeking a highly motivated Operations Specialist to support our Banking ...

Location

United Kingdom , Belfast

Salary:

Not provided

Apex Clearing

Expiration Date

Until further notice

Requirements

Bachelor's Degree in Finance, Economics, Business Administration, or a related field
Proven track record in brokerage or financial services operations is essential

Job Responsibility

Monitor critical operations exceptions across various financial activities such as asset transfers, corporate actions, account restrictions, and mutual fund trading
Handle a wide range of customer inquiries and requests through email and phone
Continuously acquire and update knowledge of FINRA and SEC regulations
Actively participate in initiatives to improve procedures by reducing risks and enhancing operational efficiencies

What we offer

Market-leading salary with an annual bonus
28 days of annual leave plus 10 Northern Ireland national holidays
Training and development budget
Pension matched up to 7%
Private health insurance for medical, dental, and optical care
Life insurance
Flexible working hours
Parental leave
Modern city center office
Hybrid work schedule

Fulltime

Customer Operations Specialist

We are looking for a highly structured, proactive, and commercially minded Custo...

Location

Denmark , Skålund

Salary:

45000.00 USD / Year

Life Science Talent

Expiration Date

Until further notice

Requirements

Fluency in Danish, German, and English is essential
strong communication skills
friendly and professional manner
ability to manage several priorities at once
high level of attention to detail
previous experience in customer operations, customer service, logistics, sales support, supply chain, or similar coordination-focused role beneficial
structured
hands-on
proactive
comfortable taking responsibility

Job Responsibility

Manage customer orders from intake to delivery
coordinate logistics
support demand forecasting
ensure customer expectations are met with accuracy and professionalism
work closely with Key Account Managers, production team, quality assurance, finance, and marketing
handle, double-check, and process customer orders
act as main contact for customer questions related to deliveries, order status, and troubleshooting
coordinate transport and logistics arrangements
cooperate with Key Account Managers to clarify order details
collaborate with Quality Assurance to manage product specifications

What we offer

competitive salary of approximately 45,000 annually
5% pension contribution

Fulltime

Compliance Operations Specialist (Legal & HR)

A San Francisco–based corporate organization is seeking a Compliance Operations ...

Location

United States , San Francisco

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Bachelor’s degree required or equivalent practical experience
2–5 years of experience in compliance, legal operations, HR compliance, risk management, or a regulated environment
Experience supporting audits, investigations, regulatory inquiries, or compliance-related projects
Strong organizational and project management skills with the ability to handle multiple priorities
Excellent written and verbal communication skills
High level of proficiency in Excel and experience with data tracking and reporting
Proactive, detail-oriented mindset with strong problem-solving abilities

Job Responsibility

Support compliance audits and agency matters through data collection, document organization, tracking, and drafting initial responses for legal review
Assist with workplace safety and OSHA-related matters, including gathering information, preparing draft responses, and supporting compliance initiatives (training provided)
Conduct research on federal, state, and local employment and safety regulations to support policy updates and implementation
Help manage compliance programs and projects, including tracking deadlines, maintaining dashboards, and ensuring timely execution across workstreams
Coordinate with cross-functional teams (Legal, HR, Payroll, Safety) to drive compliance initiatives and follow-through
Prepare reports, metrics, and dashboards to track compliance performance and identify trends, risks, and areas for improvement
Assist with planning and coordinating compliance meetings, ensuring alignment and accountability across stakeholders
Support development and maintenance of compliance tools, trackers, and reporting systems (e.g., Excel, Smartsheet, Workday)
Contribute to special projects and broader compliance initiatives as needed

What we offer

Hybrid schedule with strong emphasis on collaboration (4 days in-office, Fridays remote)
Opportunity to work cross-functionally with Legal, HR, Payroll, and Safety teams
High-impact role supporting compliance operations across a large, multi-location organization
Strong growth potential within compliance, legal operations, and HR compliance
Fast-paced, team-oriented environment focused on execution and continuous improvement
Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance
Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan

Fulltime

Factoring Operations Specialist

We are looking for a detail-focused Factoring Operations Specialist to support p...

Location

United States , Highland Hills

Salary:

Not provided

Robert Half

Expiration Date

Until further notice

Requirements

Associate degree in Accounting or comparable hands-on experience in a related financial operations environment
Advanced working knowledge of Microsoft Excel, including the ability to manage and validate large or multi-source datasets
Experience with data entry, reporting, and transaction processing in a fast-paced operational setting
Understanding of payroll functions, accounts payable, accounts receivable, cash application, or cash posting principles
Strong attention to detail with the ability to organize work effectively and meet strict processing timelines
Clear communication skills and a collaborative approach when partnering with internal teams to resolve discrepancies
Familiarity with reconciliations, audit support, compliance procedures, and exception handling workflows

Job Responsibility

Prepare weekly funding documentation and complete reconciliations related to purchased invoices, receivables activity, and reserve balances with a high level of accuracy
Create, review, and validate spreadsheet-based files for data uploads, ensuring information is complete and ready for processing across internal systems
Enter and maintain invoice purchase data accurately so records remain consistent and financial activity is properly reflected
Process wire and ACH transactions in alignment with banking cutoffs and internal timing requirements
Produce aging reports, subsidiary schedules, and other financial reporting used to support balancing between payroll, invoicing, and accounting records
Investigate exceptions and account discrepancies, working closely with relationship-focused team members and other departments to reach resolution and document outcomes
Maintain organized, audit-ready records while following established procedures, compliance expectations, and service standards
Monitor recurring workflows, meet daily and weekly deadlines, and recommend practical improvements that strengthen efficiency and processing quality

What we offer

medical
vision
dental
life and disability insurance
401(k) plan

Fulltime

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Account Operations Specialist

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