CrawlJobs Logo

Academic Records Coordinator

brown.edu Logo

Brown University

Location Icon

Location:
United States

Category Icon
Category:

Job Type Icon

Contract Type:
Not provided

Salary Icon

Salary:

Not provided

Job Description:

The Academic Records Coordinator maintains the integrity of medical student records across multiple systems, providing comprehensive support for the medical student lifecycle. Key functions include managing aspects of grading (grade entry and audit, missing grade reviews,) serve as the credentialing and verification subject matter expert and processing student enrollment/alumni licensure requests, initiates registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment. This position serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP). The role is a key member of the Records and Registration team and actively supports the strategic goals by optimizing workflows and applying technology-driven solutions utilizing internal and external systems.

Job Responsibility:

  • Maintains the integrity of medical student records across multiple systems
  • Providing comprehensive support for the medical student lifecycle
  • Managing aspects of grading (grade entry and audit, missing grade reviews)
  • Serve as the credentialing and verification subject matter expert
  • Processing student enrollment/alumni licensure requests
  • Initiates registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment
  • Serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP)
  • Actively supports the strategic goals by optimizing workflows and applying technology-driven solutions utilizing internal and external systems

Requirements:

  • Bachelor’s degree with a minimum of 2 years’ relevant experience preferably in an academic or healthcare system environment, or equivalent combination of education and experience
  • Experience working in multiple systems or administrative databases and utilizing general reporting preferred
  • Proficient in the use of Microsoft Office Suite (Word, Excel, Powerpoint) and Google Suite
  • Strong technical skills
  • Excellent communication and interpersonal skills
  • The ability to anticipate information needs of others and the ability to evaluate situations and determine appropriate follow-up
  • Ability to organize a high volume of activities and keep organized under the pressure of tight deadlines
  • Ability to adjust to changing workloads and deadlines required
  • Ability to pull information from multiple sources into a cohesive history and timeline for an MD graduate for licensing purposes
  • Ability to maintain high level of discretion and confidentiality
  • Protect confidentiality of sensitive student records in compliance with FERPA regulations required
  • Ability to perform job duties efficiently and accurately with minimal supervision
  • Demonstrated experience with database entry, data validation, report generation, preferably within a complex data management system
  • Ability to acquire knowledge of academic curriculum and related medical school policies
  • Must have a high degree of accuracy, and attention to detail in work and strong ability to multitask
  • Must be able to complete tasks while adhering to strict deadlines and complying with Licensing Board and hospital standards
  • Criminal background and education check required
  • This position is not eligible for Visa sponsorship

Nice to have:

  • Experience working in higher education preferred
  • Experience with standard Licensing Board procedures, enrollment standards, the process for academic status changes (fellowship/LOA), and procedures for academic warning/probationary status preferred

Additional Information:

Job Posted:
February 20, 2026

Employment Type:
Fulltime
Work Type:
Hybrid work
Job Link Share:

Looking for more opportunities? Search for other job offers that match your skills and interests.

Briefcase Icon

Similar Jobs for Academic Records Coordinator

Academic Program Coordinator - Psychiatric Mental Health Nurse Practitioner

The Academic Coordinator is a full-time faculty member who reports to an Associa...
Location
Location
United States
Salary
Salary:
70696.34 - 127957.05 USD / Year
adtalem.com Logo
Adtalem Global Education
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • DNP or PhD in Nursing, Education or related discipline with an MSN in Nursing
  • Active Unrestricted APRN license
  • Ability to obtain Minnesota RN and APRN license within 60 days of hire
  • National certification as a PMHNP
  • Maintain licenses and all appropriate certifications
  • Three to five years teaching experience in a PMHNP program
  • Online teaching experience
  • Two to three years of full time clinical practice experience as a Psychiatric Mental Health Nurse Practitioner
  • Experience in PMHNP curriculum development that encompasses Competency Based Education utilizing the Backward Development Process
  • Ability to work in a team-oriented environment
Job Responsibility
Job Responsibility
  • Provide leadership for the PMHNP specialty
  • Course curriculum development, and other curricular activities as needed
  • Managing administrative functions appropriate to their assignments
  • Engages in faculty recruitment, orientation, development, mentoring, and evaluation
  • Facilitate student learning, resolution of student concerns, and facilitate high quality student learning activities and outcomes
  • Collaborate with faculty, peers, colleagues, and leadership to implement policies and procedures that support learning and success
  • Participation in university and school residencies where appropriate to a program
  • Engagement in scholarship Service on university and school committees and for school initiatives as needed
  • Availability to students outside the course discussion board and in addition to providing substantive feedback on assignments and postings
  • They may also facilitate school and university-wide discussions
What we offer
What we offer
  • Health, dental, vision, life and disability insurance
  • 401k Retirement Program + 6% employer match
  • Participation in Adtalem’s Flexible Time Off (FTO) Policy
  • 12 Paid Holidays
  • Eligible to participate in an annual incentive program
  • Fulltime
Read More
Arrow Right

Academic Counsellor

Location
Location
Salary
Salary:
Not provided
Pitangent Analytics and Technology Solutions Pvt. Ltd.
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Good communication skills
  • Comfortable working with targets and data management
  • Strong interpersonal and student-handling skills
  • Organized, detail-oriented, and process-driven
  • Any Graduate
  • Minimum 2+ years as Academic Coordinator / Counsellor
  • Total Work Experience: 5+ years (overall)
Job Responsibility
Job Responsibility
  • Support student fee collection and regular follow-ups
  • Maintain collection records and coordinate with the accounts team
  • Contribute toward achieving assigned admission and revenue targets
  • Counsel students and parents regarding courses, curriculum, duration, and outcomes
  • Guide students through the admission and onboarding process
  • Follow up with leads and prospective students to meet enrolment targets
  • Explain detailed course descriptions and academic schedules
  • Prepare and manage rosters for students and teachers
  • Coordinate batch allocation, class schedules, and faculty assignments
  • Maintain and update student records, attendance, and academic data
Read More
Arrow Right

Administrative Academic Assistant

The Administrative Academic Assistant supports the academic leadership team by p...
Location
Location
Peru , Lima
Salary
Salary:
Not provided
internationalschoolofmonza.it Logo
International School of Monza
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in an administrative or academic support role
  • Experience working in an educational institution is desirable
  • English proficiency
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy in documentation
  • Ability to manage multiple tasks and priorities effectively
  • Strong interpersonal skills and ability to work collaboratively with faculty and staff
  • Professional discretion when handling confidential information
  • Proactive and solution-oriented mindset
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to the Academic Director and academic leadership team to ensure the smooth operation of academic activities
  • Coordinate and maintain academic calendars, including meetings, evaluation periods, reporting deadlines, and school academic events
  • Assist in the preparation and distribution of academic schedules, timetables, and internal communications for faculty and staff
  • Organize and support academic meetings by preparing agendas, taking minutes, and tracking follow-up actions
  • Maintain accurate and confidential academic records, documentation, and reports related to students, faculty, and academic processes
  • Support teachers and academic coordinators with administrative tasks related to assessments, grading periods, and report card preparation
  • Coordinate communication between academic leadership, faculty, students, and parents to ensure timely sharing of academic information
  • Assist in the organization and logistics of academic initiatives, projects, training sessions, and school programs
  • Manage and update academic information in school systems, databases, and shared digital platforms
  • Provide general administrative and organizational support to ensure efficiency within the academic department and alignment with school policies and procedures
Read More
Arrow Right

Coordinator, Campus Recruitment

At AlphaSights, our people are our greatest assets and integral to the service w...
Location
Location
United States , New York
Salary
Salary:
70000.00 USD / Year
alphasights.com Logo
AlphaSights
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 0+ years work experience
  • Track record of strong academic performance (minimum GPA of 3.3)
  • Bachelor’s degree, with strong academic credentials and noteworthy extracurricular leadership
  • Outstanding communication skills
  • Fluent English is required
  • Work authorization in the United States
Job Responsibility
Job Responsibility
  • Coordination & Operations: Master the fundamentals that drive our high volume recruitment efforts by scheduling interviews, managing job postings, processing reimbursements and sending offer letters
  • Candidate Experience: Act as a brand ambassador and be the first point of contact to help candidates understand why AlphaSights is a great place to work
  • Candidate Evaluation: Help find the next generation of AlphaSights talent by screening resumes, application materials, and over time, conducting interviews
What we offer
What we offer
  • 17 vacation days, in addition to 10 public holidays, and an end of year break between Christmas Day and New Year’s Day
  • Competitive medical, dental, and vision insurance
  • 401(k) match – 4% of your total compensation matched dollar-for-dollar
  • Prime midtown office with state-of-the-art amenities
  • Option to WFH Thursday and Friday
  • Fulltime
Read More
Arrow Right

Registry Coordinator

We are looking for a new colleague to join our Team in Berlin/Potsdam on a full-...
Location
Location
Germany , Potsdam
Salary
Salary:
Not provided
gusgermany.com Logo
GUS Germany GmbH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Experience in education administration, learning management systems, and higher education operations is an asset
  • Experience in managing records, databases, or client information systems is desirable
  • Excellent command of English
  • additional languages are an asset
  • Exceptional accuracy in processing data, tracking progress, and managing documentation
  • Commitment to delivering high-quality service in both face-to-face and virtual environments, supporting individuals with empathy and professionalism
  • Excellent written and verbal communication skills for interacting effectively with students, colleagues, and cross-functional teams. Able to deliver clear guidance and support on administrative and procedural matters
  • Effective team player who can liaise across departments to ensure alignment between academic, administrative, and technical processes
  • Advanced proficiency in MS Office Suite, particularly Excel, is an asset
Job Responsibility
Job Responsibility
  • Ensuring correct enrolment of students in the Virtual Learning Environment
  • Monitoring and managing the Virtual Learning Environment
  • Managing other online resources, such as online libraries and external databases
  • Delivering tutorials for students with regards to university regulations, resources, scheduling, assessment and marking
  • Tracking students´ academic progress (marking, progression, confirmation of successful study completion)
  • Liaising with the Development Team to ensure that students´ records are reflected correctly in the student database
  • Reporting to the Examination Board on students´ academic progress
  • Processing extenuation and appeal requests from students, as well as processing cases of alleged academic misconduct
  • Delivering Examination Board decisions to students
  • Circulating surveys among students for quality evaluation
What we offer
What we offer
  • Opportunity to work with a great team in a dynamic and international culture
  • A workplace in our modern, centrally located campuses in Potsdam and Berlin
  • Numerous campus events from the fields of art, culture, business, and science
  • Opportunity to develop and implement new ideas and concepts
  • Personal and professional development
  • Fulltime
Read More
Arrow Right

Administrative Assistant

A prestigious university campus in Honolulu is looking for an on-site Administra...
Location
Location
United States , Honolulu
Salary
Salary:
Not provided
https://www.roberthalf.com Logo
Robert Half
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 1+ years' experience in administrative support
  • experience in education preferred
  • Proficient in Microsoft Office Suite
  • knowledge of education management software a plus
  • Excellent verbal and written communication skills
  • Meticulous attention to detail and strong problem-solving ability
  • Ability to maintain confidentiality and manage sensitive information
  • Must be available to work fully on-site in Honolulu
Job Responsibility
Job Responsibility
  • Support faculty and department staff with course scheduling and event planning
  • Draft and distribute official correspondence, memos, and newsletters
  • Maintain confidential academic and employee records
  • Coordinate logistics for campus meetings, seminars, and workshops
  • Track budgetary expenses and assist with purchase orders
  • Help students, staff, and visitors with inquiries
  • Assist faculty with course scheduling
  • Manage departmental correspondence
  • Help organize campus events
  • Maintain confidential files
What we offer
What we offer
  • medical
  • vision
  • dental
  • life and disability insurance
  • 401(k) plan
  • free online training
  • competitive compensation and benefits
  • Fulltime
Read More
Arrow Right

HR Coordinator

AlphaSights is looking for an HR Coordinator to support our generalist HR functi...
Location
Location
United Kingdom , London
Salary
Salary:
35000.00 GBP / Year
alphasights.com Logo
AlphaSights
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree, with strong academic credentials and noteworthy extracurricular leadership
  • Very strong attention to detail and highly organised
  • A proactive, driven, and results-oriented mindset
  • Ability to multitask and prioritise in a fast-paced environment
  • High degree of professionalism and integrity
  • Excellent written communication
  • 0-1 Years experience in an HR role
  • Fluency in English is essential and business-level proficiency in German or Portuguese is beneficial, but not required
Job Responsibility
Job Responsibility
  • Assist in addressing day-to-day HR inquiries from employees, managing the central HR inbox efficiently
  • Support the administration of employee benefits, such as private health insurance, pension plans, and others
  • Collaborate with various operational teams including Talent Acquisition, Workplace Experience, Technical Operations, and Learning & Development in the onboarding and offboarding processes of employees
  • Aid in managing documentation related to employee promotions, raises, and internal transfers
  • Assist in maintaining accurate and updated employee records and documentation in the HRIS, including absence tracking, turnover rates, and headcount reporting, and ensuring proper organization and storage of internal employee files
  • Assist in generating ad-hoc reports for senior leadership and the global HR team, demonstrating initiative and a proactive attitude
  • Contribute to monthly payroll activities, including tasks such as collecting P45 forms from new hires and updating internal templates
  • Uphold strict confidentiality in handling sensitive information to foster trust within the organization and the HR function
What we offer
What we offer
  • 4% matched pension contribution on qualified earnings
  • Comprehensive private health insurance coverage and dental insurance
  • 25 vacation days, 8 bank holidays, and business closure over the Christmas break
  • State-of-the-art office with amenities in the City of London
  • A fast-paced, high-performance environment with an unwavering commitment to learning and progression
  • A team-oriented and strong supportive culture
  • Long-term support with your HR-related studies
  • Fulltime
Read More
Arrow Right

Real Estate Associate

McCarter & English, LLP is seeking a Real Estate associate with 3-6 years of law...
Location
Location
United States , Newark
Salary
Salary:
175000.00 - 185000.00 USD / Year
mccarter.com Logo
McCarter & English
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3-6 years of law firm experience with commercial real estate finance transactions
  • Experience in complex acquisition, dispositions, and commercial real estate financings
  • Experience drafting, reviewing, and negotiating commercial loan documents
  • Experience reviewing and analyzing title and survey matters
  • Experience conducting loan due diligence and coordinating closing requirements
  • Superior academic record
  • New Jersey Bar Admission required
  • New York Bar Admission a plus
What we offer
What we offer
  • Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance
  • Firm-Paid: Short-term (ST) and long-term (LT) disability benefits
  • Health & Wellness: Comprehensive medical/prescription drug coverage
  • Health & Wellness: High-deductible health plan with an annual Firm health savings account (HSA) contribution
  • Employee-Paid Voluntary Benefits: Dental and vision coverage
  • Employee-Paid Voluntary Benefits: Supplemental health plans (accident, cancer and critical illness)
  • Employee-Paid Voluntary Benefits: Flexible spending accounts
  • Employee-Paid Voluntary Benefits: Optional life and AD&D insurance (supplemental employee, spouse and child)
  • Employee-Paid Voluntary Benefits: Supplemental STD coverage
  • Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions
  • Fulltime
Read More
Arrow Right