Academic Records Coordinator Job at Brown University

Job Description

The Academic Records Coordinator maintains the integrity of medical student records across multiple systems, providing comprehensive support for the medical student lifecycle. Key functions include managing aspects of grading (grade entry and audit, missing grade reviews,) serve as the credentialing and verification subject matter expert and processing student enrollment/alumni licensure requests, initiates registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment. This position serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP). The role is a key member of the Records and Registration team and actively supports the strategic goals by optimizing workflows and applying technology-driven solutions utilizing internal and external systems.

Job Responsibility

Maintains the integrity of medical student records across multiple systems
Providing comprehensive support for the medical student lifecycle
Managing aspects of grading (grade entry and audit, missing grade reviews)
Serve as the credentialing and verification subject matter expert
Processing student enrollment/alumni licensure requests
Initiates registrations based on policy and approval workflows for independent studies, ACMS and other exceptions/special administrative enrollment
Serves as the records resource for the Medical Committee on Academic Standing and Professionalism (MCASP)
Actively supports the strategic goals by optimizing workflows and applying technology-driven solutions utilizing internal and external systems

Requirements

Bachelor’s degree with a minimum of 2 years’ relevant experience preferably in an academic or healthcare system environment, or equivalent combination of education and experience
Experience working in multiple systems or administrative databases and utilizing general reporting preferred
Proficient in the use of Microsoft Office Suite (Word, Excel, Powerpoint) and Google Suite
Strong technical skills
Excellent communication and interpersonal skills
The ability to anticipate information needs of others and the ability to evaluate situations and determine appropriate follow-up
Ability to organize a high volume of activities and keep organized under the pressure of tight deadlines
Ability to adjust to changing workloads and deadlines required
Ability to pull information from multiple sources into a cohesive history and timeline for an MD graduate for licensing purposes
Ability to maintain high level of discretion and confidentiality
Protect confidentiality of sensitive student records in compliance with FERPA regulations required
Ability to perform job duties efficiently and accurately with minimal supervision
Demonstrated experience with database entry, data validation, report generation, preferably within a complex data management system
Ability to acquire knowledge of academic curriculum and related medical school policies
Must have a high degree of accuracy, and attention to detail in work and strong ability to multitask
Must be able to complete tasks while adhering to strict deadlines and complying with Licensing Board and hospital standards
Criminal background and education check required
This position is not eligible for Visa sponsorship

Nice to have

Experience working in higher education preferred
Experience with standard Licensing Board procedures, enrollment standards, the process for academic status changes (fellowship/LOA), and procedures for academic warning/probationary status preferred

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Academic Records Coordinator

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