CrawlJobs Logo
University of Rochester Logo University of Rochester · Education

Academic Administrator I

United States, Rochester Employment contract 21.36 - 29.90 USD / Hour · Job Posted June 01, 2026
Apply Position
Job Link Share

Job Description

With minimal direction and independent judgment, this position provides academic administrative support for graduate and professional education programs within the Department of Environmental Medicine and Public Health Sciences (EMPHS). Responsibilities include monitoring student progress, maintaining confidential student records, processing student appointments, supporting recruitment and admissions, assisting with advising and student life matters, and coordinating program-related events, while applying University and departmental policies with discretion and professionalism. Possesses strong organizational and interpersonal skills, and the ability to handle confidential information in a professional manner.

Job Responsibility

  • Supports academic administrative processes for academic programs administered by the department, including graduate student advising and admissions processes such as registration, class scheduling, course catalogs, grades reporting, and application management
  • Serves as a liaison between students, faculty, and central offices to support academic records, educational program data, recruitment and admissions, and related technology needs
  • Coordinates student activities and works closely with faculty and education offices to support student success
  • Manages and safeguards official academic records for graduate students and residents, ensuring accuracy, integrity, and compliance with institutional, state, and federal requirements, and collaborates on enrollment data reporting and records retention
  • Assists with student activities including orientation, graduation, and related events
  • Provides administrative support for purchasing and program operations
  • Acts as a resource for inquiries related to graduate and residency programs and manages departmental records associated with student, resident, and course enrollment
  • Develops, maintains, and safeguards official, confidential academic records, ensuring accuracy, integrity, and compliance with institutional, state, and federal requirements
  • Ensures course and program data are entered correctly, anticipates and resolves scheduling or logistical issues, and supports event coordination, including vendor communication
  • Assists with accreditation and compliance activities by collecting and maintaining education program data
  • supports admissions processes and applicant tracking systems
  • maintains databases for applicants, students, residents, and alumni
  • and prepares routine reports, surveys, and documentation for accrediting bodies, departmental leadership, and institutional offices in accordance with applicable policies and requirements
  • Assists with managing the application, inquiry, and interview process for graduate programs, certificates, and the residency program, streamlining operations through admissions systems (SOPHAS, Slate, ERAS, etc.)
  • Prepares reports to support faculty review and ranking, coordinates with Graduate Education and GME offices, and ensures accurate processing of admission materials
  • Supports PhD interview and residency match processes
  • Maintains and updates alumni databases, assists with surveys, and contributes record keeping for the department’s alumni network
  • Maintains expert-level knowledge of admissions and residency systems (SOPHAS, ERAS, MedHub) and serves as liaison with the GME Office for updates, reporting, and troubleshooting
  • Keeps program leadership informed of technology changes impacting applications and recruitment
  • Demonstrates proficiency with Box, Microsoft Office 365, and related cloud-based applications to support program operations
  • Other duties as assigned

Requirements

  • Bachelor's degree and 1 year of relevant experience required Or equivalent combination of education and experience
  • Excellent organizational skills and meticulous attention to detail required
  • Excellent communication and interpersonal skills required
  • Fluency/skill with Microsoft Office software and Office 365 cloud-based platforms, including Outlook, Access, Word, Excel, and PowerPoint, social media, and Box cloud storage environments required
  • Proficiency in database management and reporting software required

Nice to have

  • Program management in higher education preferred
  • Experience with student information systems preferred
University of Rochester - All Job Offers

Looking for more opportunities?

Search for other job offers that match your skills and interests.

Suggested Tags: Frontend Developer Secretary Talent Manager Salesforce Administrator Data Analyst
Similar Jobs for

Academic Administrator I

8 matching positions

Administrative Academic Assistant

The Administrative Academic Assistant supports the academic leadership team by p...
Location
Location
Peru , Lima
Salary
Salary:
Not provided
internationalschoolofmonza.it Logo
International School of Monza
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • 3+ years of experience in an administrative or academic support role
  • Experience working in an educational institution is desirable
  • English proficiency
  • Strong organizational and time-management skills
  • Excellent written and verbal communication skills
  • High attention to detail and accuracy in documentation
  • Ability to manage multiple tasks and priorities effectively
  • Strong interpersonal skills and ability to work collaboratively with faculty and staff
  • Professional discretion when handling confidential information
  • Proactive and solution-oriented mindset
Job Responsibility
Job Responsibility
  • Provide day-to-day administrative support to the Academic Director and academic leadership team to ensure the smooth operation of academic activities
  • Coordinate and maintain academic calendars, including meetings, evaluation periods, reporting deadlines, and school academic events
  • Assist in the preparation and distribution of academic schedules, timetables, and internal communications for faculty and staff
  • Organize and support academic meetings by preparing agendas, taking minutes, and tracking follow-up actions
  • Maintain accurate and confidential academic records, documentation, and reports related to students, faculty, and academic processes
  • Support teachers and academic coordinators with administrative tasks related to assessments, grading periods, and report card preparation
  • Coordinate communication between academic leadership, faculty, students, and parents to ensure timely sharing of academic information
  • Assist in the organization and logistics of academic initiatives, projects, training sessions, and school programs
  • Manage and update academic information in school systems, databases, and shared digital platforms
  • Provide general administrative and organizational support to ensure efficiency within the academic department and alignment with school policies and procedures
Read More
Arrow Right

Programme Coordinator

BSBI’s mission is to educate students to effectively shape the future and become...
Location
Location
Spain , Barcelona
Salary
Salary:
Not provided
gusgermany.com Logo
GUS Germany GmbH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A minimum of a Bachelor’s degree (or equivalent)
  • High level of customer focus
  • Excellent attention to detail and organizational skills
  • Proficiency with the MS Office suite
  • High level of discretion, diplomacy, and cultural intelligence
  • Enjoy working in a team environment
  • Flexible mindset with the ability to adapt to various responsibilities
  • Full working proficiency in English and Spanish
Job Responsibility
Job Responsibility
  • General Administrative Duties: Maintain databases, issue official letters, and manage trackers and other administrative tasks as required
  • Customer Service and Communication: Deliver the highest levels of customer satisfaction by providing seamless administration, excellent customer service, and effective communication with students, staff, and external partners
  • Student Support: Assist students on campus and handle inquiries through shared mailboxes, ensuring their needs are met promptly and efficiently
  • Registration Support: Offer support in the preparation for and throughout the registration process, helping to ensure a smooth experience for all students
  • Academic Support: Assist students with academic-related inquiries, guiding them on available learning resources and support services. Coordinate with faculty members and facilitate fruitful collaboration
  • Performance and Attendance Monitoring: Monitor students' performance and attendance in their programmes, ensuring compliance with BSBI's requirements
  • Timetable and Schedule Management: Organize and manage timetables and schedules to ensure that all academic and administrative activities run smoothly
  • Additional Responsibilities: Manage any other tasks assigned by the senior management of BSBI, adapting to the dynamic needs of the institution
  • Fulltime
Read More
Arrow Right

Freelance part-time exam proctor

We are looking for a new colleague to join our Registry Team in Berlin and Potsd...
Location
Location
Germany , Berlin; Potsdam
Salary
Salary:
Not provided
gusgermany.com Logo
GUS Germany GmbH
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Strong attention to detail and punctuality
  • Professional demeanor and communication skills in English
  • Prior experience in academic settings is a plus, but not required
Job Responsibility
Job Responsibility
  • Monitor students during exams to ensure academic integrity
  • Assist with exam setup and distribution/collection of materials
  • Report any irregularities to the exam coordinator
What we offer
What we offer
  • Opportunity to work with a great team in a dynamic and international culture
  • A workplace in our modern, centrally located campus in Potsdam
  • Numerous campus events from the fields of art, culture, business, and science
  • Opportunity to develop and implement new ideas and concepts
  • Personal and professional development
  • Parttime
Read More
Arrow Right

Dean of the College of Business

Misericordia University announces a national search for its next Dean of the Col...
Location
Location
United States , Dallas
Salary
Salary:
Not provided
agbsearch.com Logo
AGB Search
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • A letter of interest addressing the strategic objectives and qualifications identified in the profile
  • A resume or curriculum vitae
  • The contact information (email address and phone number) for five professional references, including their relationship to the candidate
Job Responsibility
Job Responsibility
  • Advance intellectual leadership, pedagogical practice, administrative processes, reputation, and brand identity for the College
  • Be a student-centered, collaborative leader responsible for building enrollment, developing partnerships, and authentically interacting with faculty, staff, administrators, alumni, donors, and advisory council members to benefit the College
  • Fulltime
Read More
Arrow Right

Institutional Partnership Assistant

Join our Institutional Partnerships team to support global academic partners wit...
Location
Location
Switzerland , Basel
Salary
Salary:
25.00 CHF / Hour
mdpi.com Logo
MDPI
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Some experience in organization, communication, or teamwork (e.g., internships, student projects)
  • English proficiency at C1–C2 level
  • other languages are a plus
  • Good knowledge of Microsoft 365 and interest in scholarly publishing or open access
  • Strong organizational and time management skills with attention to detail
  • Self-organized, reliable, and comfortable working in an international, target-driven environment
Job Responsibility
Job Responsibility
  • Provide support to our IOAP partners in a timely manner to assist with day-to-day queries surrounding invoices, dashboards, and manuscripts
  • Perform invoice checks for institutions and liaise with our Billing Department where necessary
  • Support the activities of the team by carrying out data collection, preparing research packets, and putting together reports
  • Assist with building and maintaining strong relationships with our institutional partners
  • Document administration for IOAP contracts
  • Preparing and sending letters
What we offer
What we offer
  • Professional Development: Gain hands-on experience in a professional setting
  • Flexible Schedule: Accommodating your academic commitments
  • Dynamic Environment: Work in a supportive and collaborative team
  • Fringe Benefits: premium insurance cover paid by MDPI, daily breakfast, monthly team lunches and annual team building event
  • Parttime
Read More
Arrow Right

Registrar

The University Registrar at Victoria University (VU) – India Campus will lead an...
Location
Location
India
Salary
Salary:
Not provided
emeritus.org Logo
Emeritus
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Bachelor’s degree in Education, Law, Business, Public Administration, or related field (Master’s preferred)
  • Minimum 5 years’ experience in senior academic administration or Registrar roles, preferably in multi-campus or international higher education environments
  • Strong understanding of: Australian higher education regulatory frameworks, Indian higher education regulations (UGC, AICTE), Accreditation and quality assurance processes
  • Experience in transnational education (TNE) models preferred
  • Proficiency in student systems (e.g., PeopleSoft, Banner, or equivalent), data governance, and reporting tools
  • Strong leadership, stakeholder engagement, and process improvement capabilities
  • Excellent communication, organizational, and problem-solving skills
  • Ethical, culturally sensitive, and committed to student-centric service delivery
Job Responsibility
Job Responsibility
  • Oversee enrolment, registration, grading, transcripts, graduation, and alumni records
  • Ensure accuracy, integrity, and confidentiality of student data across all systems
  • Manage academic calendars, examination timetables, and cross-campus program coordination
  • Coordinate graduation ceremonies and issuance of official academic documents
  • Ensure compliance with Victoria University (Melbourne) policies and governance frameworks
  • Ensure adherence to Australian Higher Education Standards Framework and Indian regulatory requirements (UGC, AICTE, NEP guidelines, where applicable)
  • Act as the primary liaison with accreditation bodies and regulatory authorities
  • Maintain institutional compliance documentation and reporting for audits and quality reviews
  • Develop and implement academic and administrative policies including: Dual-award agreements, Credit transfer frameworks, Recognition of Prior Learning (RPL) processes
  • Oversee Student Information Systems (SIS), Learning Management Systems (LMS), and institutional reporting frameworks
  • Fulltime
Read More
Arrow Right

Administrative Coordinator III

As a community, the University of Rochester is defined by a deep commitment to M...
Location
Location
United States of America , Rochester
Salary
Salary:
18.65 - 26.11 USD / Hour
urmc.rochester.edu Logo
University of Rochester
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • High School diploma or equivalent
  • At least 2 years of experience in similar position or equivalent combination of education and experience
  • Proficiency in Microsoft Office Programs including Power Point and Excel, Workday, Box and MyPath
  • Excellent writing and editing, communication, interpersonal and organizational skills focused on customer service
  • Works collaboratively with all levels of faculty and staff and maintains confidentiality of information at all times
  • Strong attention to detail and the ability to work independently under general direction
Job Responsibility
Job Responsibility
  • Serves as first point of contact for the Office of Academic Affairs within the SMD Dean’s Office
  • Provide specialized administrative services to the Dean’s Office Academic Affairs team
  • Perform routine and nonroutine administrative secretarial duties, providing support for the administrative director, the Vice Dean for Academic Affairs, and in support of the SMD Dean’s Office support of the faculty lifecycle
  • Manages competing demands on his/her time and must be able to prioritize work with latitude in planning and executing projects as required
  • Supports ongoing needs related to faculty posting and recruitment, appointment documentation, faculty welcome event, faculty recognition celebration, and administratively coordinating the faculty annual review process for faculty
  • Construct routine and non-routine correspondence as needed, which is of confidential nature
  • Arrange physical space and vendors as needed, order supplies, process expense forms
  • Provides administrative assistance to the Office of Academic Affairs within the SMD Dean’s Office, serving as initial contact for senior leaders, faculty, staff, and external customers
  • Maintain the calendar of the director, and coordinate individual and group meetings as needed
  • Cross-cover for the Vice Dean’s administrative coordinator as needed
  • Fulltime
Read More
Arrow Right

Systems Administrator

This is an exciting opportunity to work within the company’s IT team. You will b...
Location
Location
United Kingdom , Guildford
Salary
Salary:
Not provided
actica.co.uk Logo
Actica Consulting
Expiration Date
Until further notice
Flip Icon
Requirements
Requirements
  • Computer Science or IT based academics
  • Experience of system administration within a Microsoft environment
  • Proactive and self-motivated
  • Ability to keep up with the rapid pace of ICT
  • Great problem solver that can think outside the box
  • Proficient in Active Directory
  • Managing Virtualised Infrastructure
  • Securing Information Systems
  • Experience of following IT Security Policy
  • Principles of Networking (DNS/DHCP/Layer 3 Firewalls/Routing)
Job Responsibility
Job Responsibility
  • Maintenance of company information systems
  • Acting as 1st and 2nd Line Support and escalate support requests as required
  • Liaising with IT suppliers
  • Attending relevant IT meetings and providing updates
  • Carrying out monitoring of systems to ensure system health and security
  • Maintenance of Firewall and gateway security policies
  • Responding to security alerts and liaising with System Security Officer on any incidents
  • Carrying out development work of new Information Services: build, test and roll-out to live
What we offer
What we offer
  • 25 days of paid leave per annum plus 8 UK bank holidays
  • Discretionary, Performance-Based Bonus Scheme
  • Enrolment in Stakeholder Pension Scheme
  • Cycle To Work Scheme
  • Employee Assistance Programme
  • Electric Vehicle Leasing Scheme
  • Private Medical Insurance
  • Mentor support
  • Performance and Development Manager
  • Career development and training
  • Fulltime
Read More
Arrow Right