3e Thermal Operational Coordinator Job at Capstone Community Action (Duxbury)

Job Description

Capstone is seeking a 3E Thermal Operational Coordinator that will provide essential administrative support as well as operational support for the day-to-day function of the department. They will be responsible for the clerical and organizational tasks that keep the office running effectively and efficiently. The Operational Coordinator holds overall programmatic responsibility for shepherding new and returning participants through our eligibility and intake process, ensuring a smooth transition to the Project Manager. This role will maintain, expand, and strengthen partner and client awareness and utilization, and provide comprehensive administrative and office support to the 3E team. Driving to job sites will be required as needed.

Job Responsibility

Provide essential administrative support as well as operational support for the day-to-day function of the department
Responsible for the clerical and organizational tasks that keep the office running effectively and efficiently
Holds overall programmatic responsibility for shepherding new and returning participants through our eligibility and intake process, ensuring a smooth transition to the Project Manager
Maintain, expand, and strengthen partner and client awareness and utilization
Provide comprehensive administrative and office support to the 3E team
Driving to job sites will be required as needed

Requirements

Experience in program administration, preferably in energy efficiency and weatherization
Strong relevant experience may be considered
Experience working with vulnerable populations with sensitivity to the challenges and barriers faced
Experience in outreach and networking preferred
Proficiency with Microsoft Office products, with an emphasis on Excel
ability to learn and utilize various databases and software, as required
Ability to foster collaboration, promote a positive work culture, and leverage the strengths of each team member, supporting inclusive and diverse teams with different levels of experience and expertise
Ability to work independently and as a respectful and constructive team member
Ability to prioritize tasks, allocate resources efficiently, and manage time to meet deadlines and achieve goals
Ability to communicate clearly through written reports, communications, and presentations, adapting and adjusting the communication as appropriate for the situation
Ability to communicate clearly through verbal reports, communications, presentations, and interpersonal interactions, adapting and adjusting the communication as appropriate for the situation
High emotional intelligence with the ability to understand and manage their own emotions as well as empathizing with others
Ability to be flexible to changing priorities and adjust strategies in response to new information
Willingness to commit to a flexible work schedule that includes statewide travel
Reliable and insured vehicles with a valid driver’s license, with the ability to pass a driving record check

What we offer

Medical
Dental
Vision
Generous paid time off
Retirement plan benefits

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