A Personal Assistant (PA) to a Divisional Director is a pivotal and high-level administrative role, acting as the right hand to a key senior leader within an organisation. These professionals are the central hub for the directorate's operations, ensuring seamless efficiency and allowing the director to focus on strategic decision-making. For individuals seeking challenging and influential PA jobs, this position offers a unique blend of traditional executive support and strategic involvement. The role demands exceptional organisational prowess, discretion, and the ability to thrive in a fast-paced corporate environment. Typically, the core responsibility revolves around comprehensive diary and email management for the Divisional Director. This involves strategically scheduling appointments, prioritising commitments, and filtering communications to optimise the director's time. A significant part of the role includes providing full secretarial support for high-level meetings. This encompasses arranging meetings, preparing and distributing agendas and briefing papers, taking accurate minutes, and meticulously tracking actions to completion. Furthermore, PAs in these jobs often handle complex domestic and international travel arrangements and manage expenses. Beyond administration, the role serves as a key liaison point. The PA interacts with a wide range of internal and external stakeholders, from board members to clients, requiring professional communication and the ability to build strong, collaborative relationships. They often manage sensitive information with the utmost confidentiality. Common tasks also include maintaining document management systems, organising events, and providing cover for other executive assistants within the team, underscoring the need for flexibility and teamwork. The typical skills and requirements for these senior PA jobs are rigorous. Essential competencies include advanced proficiency in office software (like MS Office) and often board portal or document management systems such as SharePoint. Exemplary written and verbal communication skills are non-negotiable, as is the ability to draft correspondence and documents with precision. Candidates must demonstrate proven experience in minute-taking, managing complex diaries, and prioritising tasks under pressure. A high degree of professionalism, emotional intelligence, and the confidence to interact with senior management are crucial. Employers generally seek individuals who are proactive, detail-oriented problem-solvers, capable of anticipating needs and working with minimal supervision. Flexibility in work arrangements, including hybrid models, is often a standard expectation. For those with the requisite skills, PA to Divisional Director jobs represent a career-defining opportunity to be at the heart of corporate operations and influence.
