Facilities management assistant manager

• Establish and foster strong relationships with key stakeholders while acting as Client's single point of contact for strategy implementation and escalation
• Spearhead Client's process for business approval in the region while communicating and driving compliance in data capture for reporting systems
• Manage site budget, spending and variance while working closely with Finance Manager to maintain data accuracy in finance area
• Guide IFM team and ensure they deliver operation on time and in budget with required standards for site operation and data quality
• Promote continuous quality monitoring and drive improvement on operation and documentation while ensuring best practices compliance
• Support all Emergency related activities including training operations, support staff and contractors while monitoring their activities
• Report necessary updates on evacuation drill related activities to regional team while working with site FMs to conduct planned annual drills
• Collaborate with Transaction team to manage real estate transactions including acquisition of leasehold in buildings while developing strategic portfolio planning.

• At least 5 years of working experience in Facility Management with at least 3 years of relevant working experience in EHS
• Proficient in MS Applications such as Excel, Word and PowerPoint with good IT skills for facility management systems
• Ability to work well with key stakeholders and other departments/functions while possessing requisite technical skills
• Strong communication skills both orally and in writing with ability to establish and maintain good relationships with colleagues
• Team player capabilities with ability to motivate and engage with colleagues while listening actively and providing positive influence
• Experience managing teams with responsibility for safety, engagement and development including onboarding and mentoring team members
• Knowledge of Health and Safety best practices with experience in emergency evacuation procedures and drill coordination.

• Experience working with American multinational technology companies or similar corporate environments in Japan
• Background in budget management and variance analysis with finance team collaboration experience
• Knowledge of real estate transactions and strategic portfolio planning in Japanese market
• Experience with JLL reporting and Business Intelligence Systems or similar facility management platforms
• Understanding of continuous quality monitoring and process improvement methodologies in facilities management
• Familiarity with regional and global project delivery coordination across multiple sites.

Bonus (performance bonus)