Assistant to the director Jobs | Max Planck Institute (Stuttgart)

Assistant to the director

Max Planck Institute

Standort:
Germany , Stuttgart

Kategorie:
Büroverwaltung

Vertragstyp:
Arbeitsvertrag

Gehalt:

Nicht angegeben

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Jobbeschreibung:

The Max Planck Institute for Solid State Research in Stuttgart is one of the world’s leading institutes in condensed matter research. The institute includes cutting-edge research projects on quantum materials, nanoscale science and energy research and provides access to internationally unique research infrastructure. Our staff of 400 work in a dynamic, interdisciplinary and multicultural environment. The new experimental department of our recently appointed director, Prof. Raphaële Clément, is seeking an Assistant (m/f/d) to the Director.

Verantwortlichkeiten:

Serve as the primary point of contact for the department via phone or e-mail
Coordinate travel arrangements and schedule meetings
Organize workshops and conferences
Manage day-to-day e-mail correspondence in both English and German
Provide administrative support to department members and visiting scientists, including assistance with accommodation arrangements
Liaise with the institute’s administration on matters such as travel reimbursements, procurement of materials, and inventory management
Maintain and update the department’s website using the content management system (CMS)

Anforderungen:

Completed vocational education in a relevant field (e.g., foreign language correspondent or office management assistant)
Excellent command of written and spoken English and German
Strong proficiency in standard software and a willingness to learn new tools
Open-minded and comfortable working with diverse cultures and communication styles
Highly flexible, reliable and well organized
Able to work independently as well as collaboratively in a team
Proactive in anticipating and prioritizing tasks
Takes initiative and works with a high degree of responsibility
Enjoys working in an international, scientific environment